Washington Sealed Personal Health Care Records (Cover Sheet) are legal documents used to protect a patient's health care information from public access. They are often used by medical providers and health care facilities to keep confidential information such as a patient's medical history, diagnosis, treatment, and other health-related information secure and private. Washington Sealed Personal Health Care Records (Cover Sheet) can be used for any type of health care provider, such as hospitals, nursing homes, home health agencies, medical clinics, laboratories, and other health care providers. There are two types of Washington Sealed Personal Health Care Records (Cover Sheet): the full cover sheet and the limited cover sheet. The full cover sheet is a more comprehensive document that includes a patient's name, address, date of birth, gender, and other personal information. It also lists the names of any health care providers that have access to the medical records. The limited cover sheet is a shorter document that only includes the patient's name, address, and date of birth. Both types of cover sheet provide a secure and privacy-protected environment for medical records.
Washington Sealed Personal Health Care Records (Cover Sheet)
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FAQ
Contact our public records officer by email at PRD@doh.wa.gov or phone at 360-236-4220.
Unless specified otherwise by the department, a hospital shall retain and preserve all medical records which relate directly to the care and treatment of a patient for a period of no less than ten years following the most recent discharge of the patient; except the records of minors, which shall be retained and
Washington medical records laws state that only the patient may authorize disclosure of medical records to anyone other than health care providers, penal institution officials, or public health authorities.
The Washington Public Records Act (PRA) requires agencies to make public records available to members of the public with limited, narrow exemptions.
How long does my doctor keep my medical record? Check with your provider regarding the length of record retention. Washington State Law requires hospitals to retain medical records which are related to the care and treatment of the patient for a period of not less than 10 years following the most recent discharge.
If your medical record is not available online, you may request a copy in writing from your provider. The simplest way to do this is to call and ask how to request a copy of your records. You may also be able check their website online and see if they have a release of records form available for you to fill out.
Your provider can charge a "reasonable fee" for your copies. You may have to pay up front. In 2022, a health care provider can charge up to $1.24 a page for the first thirty pages, 94 cents a page after that, and a $28 clerical fee. WAC 246-08-0400.