This form is a sample of an agreement for a state soccer tournament. It contains such information as:
A. An agreement to abide by the tournament rules;
B. Information on liability insurance;
C. Checking credentials;
D. Organizational referees to be used;
E. Use of field marshals for field inspection;
F. Use of spectator lines;
G. Information regarding communications between the fields and tournament headquarters;
H. Availability of Police and Paramedics;
I. Information on rules regarding game and tournament behavior; and
J. Information of post tournament report to be filed.
Title: Washington State Soccer Tournament, Event or Game Hosting Agreement — Detailed Description and Types Introduction: The Washington State Soccer Tournament, Event or Game Hosting Agreement is a contractual agreement between the organizing committee and the host venue, outlining all the terms and conditions involved in hosting soccer tournaments, events, or games in the state of Washington. This agreement ensures a smooth and successful execution of the event while safeguarding the interests of all parties involved. Key Elements of the Agreement: 1. Venue and Facilities: The agreement specifies the venue's name, address, and facilities available for the tournament or event. It may include details about the stadium, field dimensions, parking arrangements, seating capacity, locker rooms, medical facilities, and any other amenities required to host the event. 2. Dates and Schedule: The agreement outlines the specific dates and schedule of events, including arrival and departure times for participating teams, practice schedules, match fixtures, and any additional activities like opening ceremonies or award presentations. 3. Roles and Responsibilities: This section defines the responsibilities of each party involved, such as the organizing committee's duties regarding registration, promotion, and administration of the event. The host venue is responsible for ensuring the upkeep of facilities, security, first aid services, and technical support. 4. Financial Matters: The agreement covers financial aspects, including fee structure, payment terms, liability insurance requirements, revenue sharing agreements, and any other financial responsibilities of both parties. It may also mention penalties or cancellation fees in case of non-compliance with the terms. 5. Safety and Security: The safety and security of participants, officials, and spectators are paramount. The agreement may include clauses on emergency medical services, security measures, risk mitigation, and liability waiver provisions to protect all parties involved. Types of Washington State Soccer Tournament, Event or Game Hosting Agreements: 1. Single Tournament Agreement: This type of agreement is for a specific soccer tournament hosted in Washington state. It covers all the necessary details for that particular tournament and must be agreed upon before the event takes place. 2. Annual Hosting Agreement: Annual hosting agreements are executed between the organizing committee and the host venue for recurring or multi-year tournaments held in Washington state. It outlines the general terms and conditions applicable to all tournaments conducted within the agreement's time frame. 3. Exclusive Venue Agreement: Exclusive venue agreements are used when a specific venue is selected as the sole location for all Washington state soccer tournaments or events for a defined period. These agreements grant the host venue exclusive rights to host all soccer-related activities within the state for the duration specified. Conclusion: The Washington State Soccer Tournament, Event or Game Hosting Agreement serves as a comprehensive guideline for organizing committees and host venues to ensure the successful execution of soccer tournaments, events, or games in Washington state. By addressing crucial aspects such as venue facilities, schedule, responsibilities, finances, safety, and security, these agreements foster smooth collaboration and enhance the overall experience of participants and spectators.
