Washington Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records

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When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.

The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.

Washington Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records: [Your Name] [Your Address] [City, State Zip Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State Zip Code] Subject: Resignation as Accounting Firm and Outstanding Amounts Owed Dear [Client's Name], I hope this letter finds you in good health and high spirits. It is with a heavy heart that I find myself writing to you today to tender my resignation as your accounting firm, effective [last day of service]. Over the years, it has been a privilege to assist and collaborate with you on various financial matters. However, due to circumstances beyond our control, it has become necessary for us to part ways. Firstly, I would like to acknowledge the outstanding balance of [dollar amount owed] remaining on your account as of [date]. Despite our best efforts to collect this amount, it unfortunately remains unpaid. We kindly request that you settle this balance promptly to conclude our financial relationship on a positive note. Enclosed with this letter, you will find an itemized statement outlining the outstanding invoices, their respective due dates, and the total amount due. We sincerely hope for a swift resolution to this matter. Furthermore, as we transition out of our role as your accounting firm, we are committed to addressing any pending work in progress. Our objective is to ensure a smooth handover of all ongoing projects and financial documentation. We kindly ask for your cooperation in providing us with any relevant information or documentation required for their completion. Our team will work diligently to deliver all completed work to you within a reasonable timeframe. Finally, it is paramount for us to securely return your records and personal financial documents. We are fully aware of the confidential nature of your financial information and will take every precaution to maintain its integrity throughout the transfer. Please let us know your preferred method of return and the necessary arrangements to ensure a safe and confidential handover. We would like to emphasize our commitment to facilitating a seamless transition during this period and make it as hassle-free as possible for your convenience. Should you have any concerns or require further clarification, please do not hesitate to contact me directly at [your phone number] or [your email address]. It has been an honor and privilege to serve as your accounting firm, and we wish you continued success in your future endeavors. We extend our heartfelt gratitude for the trust you placed in us and hope that our paths may cross again in the future. Thank you for your attention and prompt action in concluding this matter. Yours sincerely, [Your Name] [Title] [Accounting Firm Name]

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FAQ

The letter should include:Why you are terminating the business relationship (keep it impersonal)Termination date (make sure this is a good amount of time away)Emergency contact details.Recommendation, handover or referral to another company that will service their needs.Thanks for their custom.

Here I suggest three approaches to firing a client:Let the client make the decision. Inform the client that you are raising your fee for the services you provide.You do the firing. Inform the client that you will no longer be able to provide services to them.Sell the clients.

Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.

How to Disengage. Review and edit your disengagement letter carefully to ensure that it is professional, objective, and rational. Situations that provoke disengagements are often emotionally charged. Don't let your letter reflect your personal feelings you don't want your client to feel antagonized in any way.

Here are some steps you can follow to write an effective termination letter:Notify the employee or company of a termination date.Explain the terms for contract termination.Describe the next steps.List materials they may return or send.Include additional information.Employee termination letter.More items...?

Dear Client, We regret to inform you that we will no longer be needing your services effective by Date. We've decided to terminate our partnership with Name of client/company due to reasons. Our time together has been valuable, but now it's best we grow independently.

Instead say this: I need to end our business relationship for these specific reasons but I hope this does not impact or damage our personal relationship. I know this might reflect on our personal lives so let's talk about it.

How to end a client relationshipNever blame or offend the client. Even though they might be at fault, try to push the blame somewhere else.Do not fire them without ending their project first.Don't ever get into any discussions about your decision.Don't fire them over email.

Here's a sample email you could use: Dear Johnny, I just wanted to let you know that as of DATE, I will no longer be able to offer you accounting services. Our company is moving in a new strategic direction, and unfortunately this means closing off some of our current accounts, including yours.

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Washington Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records