Washington Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Sample Letter for Confirmation Prearrivalal Letter to Hotel for Corporate Guest Dear [Hotel Name], We are writing to confirm the arrival of our corporate guest, [Guest Name], at your esteemed establishment, [Hotel Name]. [Guest Name] will be representing our company, [Company Name], during their stay in Washington. Please find below the details of their reservation: — Check-in Date: [Date— - Check-out Date: [Date] — Number of Nights: [Number of Nights— - Room Type: [Room Type] — Room Number: [Room Number— - Special Request: [If applicable, mention any special requests made by the guest] We kindly request your assistance in providing a seamless and comfortable experience for [Guest Name]. As this visit is crucial for our business, we highly appreciate your attention to the following additional requirements: 1. Early check-in: If possible, please ensure that the room is ready for [Guest Name] upon their arrival to accommodate any possible changes in their travel plans. 2. High-speed internet access: As our corporate guest will require constant connectivity, please ensure that the room is equipped with reliable complimentary high-speed internet access. 3. Business center facilities: In order to facilitate their work needs, please ensure that your business center is fully equipped with printers, scanners, and other necessary office equipment. 4. In-room amenities: To enhance their stay, we kindly request that the room be well-stocked with amenities such as toiletries, towels, and a well-functioning air conditioning system. 5. Dining options: Please provide a list of on-site restaurants or nearby dining establishments that offer a variety of cuisine options for our guest's convenience. 6. Transportation arrangements: Kindly assist in organizing airport transfer services or provide information regarding reliable transportation options from the airport to the hotel. 7. Meeting room availability: If there is a need for a meeting room during their stay, please let us know the availability and any associated costs. Our company has had excellent experiences in the past with your hotel, and we have chosen it specifically for its reputation for outstanding service. We trust that you will extend the highest level of hospitality to our corporate guest. If there are any changes or updates to the reservation, kindly inform us immediately. We appreciate your attention to these details, and we look forward to a successful stay for [Guest Name] at your esteemed establishment. Thank you for your cooperation. Sincerely, [Your Name] [Your Position] [Company Name]

Sample Letter for Confirmation Prearrivalal Letter to Hotel for Corporate Guest Dear [Hotel Name], We are writing to confirm the arrival of our corporate guest, [Guest Name], at your esteemed establishment, [Hotel Name]. [Guest Name] will be representing our company, [Company Name], during their stay in Washington. Please find below the details of their reservation: — Check-in Date: [Date— - Check-out Date: [Date] — Number of Nights: [Number of Nights— - Room Type: [Room Type] — Room Number: [Room Number— - Special Request: [If applicable, mention any special requests made by the guest] We kindly request your assistance in providing a seamless and comfortable experience for [Guest Name]. As this visit is crucial for our business, we highly appreciate your attention to the following additional requirements: 1. Early check-in: If possible, please ensure that the room is ready for [Guest Name] upon their arrival to accommodate any possible changes in their travel plans. 2. High-speed internet access: As our corporate guest will require constant connectivity, please ensure that the room is equipped with reliable complimentary high-speed internet access. 3. Business center facilities: In order to facilitate their work needs, please ensure that your business center is fully equipped with printers, scanners, and other necessary office equipment. 4. In-room amenities: To enhance their stay, we kindly request that the room be well-stocked with amenities such as toiletries, towels, and a well-functioning air conditioning system. 5. Dining options: Please provide a list of on-site restaurants or nearby dining establishments that offer a variety of cuisine options for our guest's convenience. 6. Transportation arrangements: Kindly assist in organizing airport transfer services or provide information regarding reliable transportation options from the airport to the hotel. 7. Meeting room availability: If there is a need for a meeting room during their stay, please let us know the availability and any associated costs. Our company has had excellent experiences in the past with your hotel, and we have chosen it specifically for its reputation for outstanding service. We trust that you will extend the highest level of hospitality to our corporate guest. If there are any changes or updates to the reservation, kindly inform us immediately. We appreciate your attention to these details, and we look forward to a successful stay for [Guest Name] at your esteemed establishment. Thank you for your cooperation. Sincerely, [Your Name] [Your Position] [Company Name]