This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Washington Contract or Agreement Between Hotel and Reservation Agent In the state of Washington, hoteliers and reservation agents establish a detailed contract or agreement to formalize their working relationship. This binding arrangement ensures that both parties understand their respective rights and obligations. The contract provides a framework for the smooth functioning of reservations, payments, cancellations, and other essential aspects of hotel operations. Below are various types of contracts or agreements that are commonly observed in Washington: 1. Hotel-Room Allocation Agreement: This agreement outlines the specific number of rooms allocated to the reservation agent by the hotel. It details important terms such as the rates applicable, the duration of the agreement, and any restrictions on reselling or subletting the allocated rooms. 2. Commission-Based Agreement: In this type of agreement, the hotel pays the reservation agent a commission based on the number of fulfilled reservations generated by the agent. The commission rate and payment terms are clearly specified in this contract. 3. Exclusive Reservation Agreement: An exclusive reservation agreement grants a specific reservation agent exclusive rights to handle all reservations on behalf of the hotel. This agreement prevents the hotel from directly accepting reservations or collaborating with other agents during the contract duration. 4. Non-Exclusive Reservation Agreement: In contrast to the exclusive reservation agreement, a non-exclusive reservation agreement allows the hotel to collaborate with multiple reservation agents concurrently. The agreement typically specifies the terms under which the hotel and reservation agents can cooperate without conflicting interests. 5. Cancellation and Refund Policy Agreement: This agreement outlines the procedures, timelines, and potential penalties associated with reservation cancellations and subsequent refund requests. It enables both the hotel and reservation agent to handle cancellations in a fair and transparent manner, ensuring clarity for guests as well. 6. Rate and Discount Agreement: This agreement clarifies the discounted rates offered to the reservation agent by the hotel. It specifies the circumstances under which discounts are applicable, the validation process, and any restrictions imposed on the usage of these rates. 7. Liability and Indemnity Agreement: This type of agreement addresses the liability of both the hotel and reservation agent in case of disputes, damages, or losses arising from reservations or any errors in handling guest bookings. It also outlines the insurance coverage and indemnification process in such scenarios. In Washington, these various types of contracts or agreements facilitate a harmonious and productive relationship between hotels and reservation agents. They protect the interests of both parties, provide clarity regarding expectations, and establish a legal framework for the provision of reservation services. It is essential for hotels and reservation agents to consult legal experts and draft comprehensive contracts tailored to their specific needs and requirements.
