Washington Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject: Urgent Notice — Failure to Pay Outstanding Account Balance and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you in good health and high spirits. We appreciate your business and the trust you have placed in our services. However, it has come to our attention that an outstanding balance of [Amount owed] remains unpaid for [Service/Product] provided to you. This amount has been overdue for [Number of days/months]. At [Your Company Name], we pride ourselves on maintaining a transparent and mutually beneficial relationship with each of our valued clients. It is with regret that we must bring to your attention that the non-payment of this account poses a serious concern not only for our organization but also for the continuation of the services you have come to rely on. We understand that financial constraints can arise unexpectedly, and we are always ready to discuss flexible payment options. We kindly request you to reconsider the situation and sincerely urge you to settle the outstanding amount by [Due Date], as stated in our previous invoices and payment reminders. Your prompt attention to this matter is crucial to ensure the uninterrupted provision of our services. Failing to pay the outstanding balance within the stipulated timeframe may force us to withdraw our services, as per the terms outlined in our service agreement/contract. We genuinely value your satisfaction and wish to avoid any potential inconvenience. However, failure to make timely payment may result in: 1. Suspension of services: — This includes [specific services] that have been outlined in our agreement. — Access to [specific benefits] will be denied until the account is settled. 2. Termination of the contract/service agreement: — In case of prolonged non-payment, we may have to terminate the contract. — Such termination may incur legal actions to recover the outstanding balance. To facilitate an easier settlement process, we have attached a copy of the invoice for your reference. Please review it carefully and let us know if any clarification is required. We strongly believe that this situation can be resolved amicably, and we urge you to contact our billing department at [Phone Number] or by email at [Email Address] to discuss payment arrangements or any queries you may have. Our team is here to offer support and work together towards finding a solution that is fair and equitable for both parties. We sincerely hope to avoid any disruption in the provision of our services, but if we do not receive payment or initiate a dialogue within the next [grace period, e.g., 7 days], we will be left with no choice but to proceed with the withdrawal of services. We extend our appreciation for your immediate attention to this matter to avoid any potential inconvenience. Thank you for your understanding, cooperation, and continued support. We look forward to resolving this matter promptly and maintaining a mutually beneficial relationship moving forward. Yours sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [Phone Number] [Email Address]

Subject: Urgent Notice — Failure to Pay Outstanding Account Balance and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you in good health and high spirits. We appreciate your business and the trust you have placed in our services. However, it has come to our attention that an outstanding balance of [Amount owed] remains unpaid for [Service/Product] provided to you. This amount has been overdue for [Number of days/months]. At [Your Company Name], we pride ourselves on maintaining a transparent and mutually beneficial relationship with each of our valued clients. It is with regret that we must bring to your attention that the non-payment of this account poses a serious concern not only for our organization but also for the continuation of the services you have come to rely on. We understand that financial constraints can arise unexpectedly, and we are always ready to discuss flexible payment options. We kindly request you to reconsider the situation and sincerely urge you to settle the outstanding amount by [Due Date], as stated in our previous invoices and payment reminders. Your prompt attention to this matter is crucial to ensure the uninterrupted provision of our services. Failing to pay the outstanding balance within the stipulated timeframe may force us to withdraw our services, as per the terms outlined in our service agreement/contract. We genuinely value your satisfaction and wish to avoid any potential inconvenience. However, failure to make timely payment may result in: 1. Suspension of services: — This includes [specific services] that have been outlined in our agreement. — Access to [specific benefits] will be denied until the account is settled. 2. Termination of the contract/service agreement: — In case of prolonged non-payment, we may have to terminate the contract. — Such termination may incur legal actions to recover the outstanding balance. To facilitate an easier settlement process, we have attached a copy of the invoice for your reference. Please review it carefully and let us know if any clarification is required. We strongly believe that this situation can be resolved amicably, and we urge you to contact our billing department at [Phone Number] or by email at [Email Address] to discuss payment arrangements or any queries you may have. Our team is here to offer support and work together towards finding a solution that is fair and equitable for both parties. We sincerely hope to avoid any disruption in the provision of our services, but if we do not receive payment or initiate a dialogue within the next [grace period, e.g., 7 days], we will be left with no choice but to proceed with the withdrawal of services. We extend our appreciation for your immediate attention to this matter to avoid any potential inconvenience. Thank you for your understanding, cooperation, and continued support. We look forward to resolving this matter promptly and maintaining a mutually beneficial relationship moving forward. Yours sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [Phone Number] [Email Address]