Washington Personnel Change Form

• Category: Employment - Personnel Files
• State: Multi-State
• Control #: US-13258BG
• Format: Word; Rich Text

Description

Personnel changes include hiring and firing as well as promotions, organizational changes, voluntary quits, mass layoffs and acquisitions.

The Washington Personnel Change Form is an essential document used to record and manage various employee-related changes within an organization. It allows employers to keep accurate records of personnel modifications and ensure compliance with state regulations. The form captures critical information regarding personnel changes, serving as an official record for HR departments and administrative purposes. The Washington Personnel Change Form covers a range of employee modifications, such as: 1. Name Change: This type of form is used when an employee undergoes a legal name change due to marriage, divorce, or any other reason. It captures old and new names, supporting documentation, and effective date, ensuring all internal systems and records are updated accurately. 2. Address Change: When an employee moves to a new residence, this form is utilized to update the employee's address information. It helps maintain accurate contact details for communication purposes, including mailings, benefits administration, and emergency contact information. 3. Personal Information Update: If an employee needs to update personal information like phone numbers, email addresses, or emergency contact details, this form provides a designated section for such changes. This ensures that the organization has the most up-to-date contact information for its staff. 4. Position/Department Transfer: The Washington Personnel Change Form is essential when an employee is being transferred to a new position or department within an organization. It collects relevant data such as the employee's name, old and new positions, effective date of transfer, and any essential notes or documentation required for the transition. 5. Salary Change: In the event of a salary or wage adjustment, this form captures the employee's current and new compensation details, effective date, and any necessary comments or approvals from relevant personnel. It helps maintain transparency and accuracy in the organization's payroll records. 6. Employment Status Change: When an employee's employment status changes, such as transitioning from full-time to part-time employment or vice versa, this form allows HR departments to accurately update and document such modifications. It includes key information regarding the change, employee details, and effective date. 7. Termination/Resignation: When an employee leaves an organization, whether due to retirement, resignation, or termination, this form records the employee's departure details. It includes the employee's name, reason for leaving, last working day, any exit interviews conducted, and additional relevant information for record-keeping purposes. Using the Washington Personnel Change Form ensures that organizations maintain efficient personnel management practices, adhere to state regulations, and keep accurate records of all employee-related updates. By systematically capturing and documenting personnel changes, employers can streamline administrative processes and ensure smooth transitions for their workforce.