The Washington Petty Cash Form is a document used to efficiently manage and track small cash transactions for various purposes in the state of Washington. It is an essential tool for businesses, organizations, and government entities that handle cash on a daily basis. This form ensures that all petty cash expenditures are properly recorded, accounted for, and reimbursed. The Washington Petty Cash Form serves as a written record, providing transparency and accountability for cash disbursements. It helps maintain accurate financial records and assists in budgeting and expense tracking. This form is crucial in preventing fraud, as it requires employees to provide receipts for every petty cash expenditure, making the entire process more secure. Keywords: Washington, petty cash form, cash transactions, businesses, organizations, government entities, expenses, reimbursement, written record, transparency, accountability, financial records, budgeting, expense tracking, fraud prevention, receipts, secure. Types of Washington Petty Cash Forms: 1. Basic Washington Petty Cash Form: This is the standard form used by most businesses and organizations in Washington to document and reimburse small cash expenditures. It includes fields for the date, amount, purpose, vendor, and employee information. 2. Specific Purpose Petty Cash Form: Organizations may also have specialized versions of the Washington Petty Cash Form tailored to specific purposes such as office supplies, travel expenses, or miscellaneous expenditures. These forms may include additional fields relevant to the specific expense category. 3. Multi-Department Petty Cash Form: Some larger organizations or government entities in Washington may require a more complex form that enables multiple departments or branches to access and utilize petty cash. This form includes sections for each department's expenditure details, making it easier to track and allocate funds accordingly. 4. Replenishment Petty Cash Form: This form is used when the petty cash fund needs to be replenished. It includes information about the expenditures made from the fund, supporting receipts, and the amount to be reimbursed. This helps maintain the integrity of the petty cash system and ensures proper documentation of all cash transactions. 5. Final Petty Cash Report Form: When a petty cash fund is closed or at the end of a specified accounting period, a final petty cash report is created. This form summarizes all transactions made from the fund, provides a detailed breakdown of expenses, and reconciles any remaining cash balance. It helps in finalizing financial statements and ensures the accuracy of the accounting records. These various types of Washington Petty Cash Forms cater to the specific needs and requirements of different organizations, allowing them to effectively manage and monitor their petty cash transactions.
Washington Petty Cash Form
Description
How to fill out Washington Petty Cash Form?
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FAQ
An employee using petty cash should provide a receipt for the purchase to the petty cash custodian. Give the receipt to your finance department or the person who handles your small business books. You typically evaluate your petty cash fund at the end of each month for more accurate balances.
The original Petty Cash Voucher is stapled to the original supporting documents (retail store sales slip, cash register tape, or other original receipt) and forwarded to Accounts Payable with the Petty Cash Replenishment Request (see Procedure 4-006, Preparation of Petty Cash Replenishment Request) at the time of petty
The procedure for petty cash funding is outlined below:Complete reconciliation form. Complete a petty cash reconciliation form, in which the petty cash custodian lists the remaining cash on hand, vouchers issued, and any overage or underage.Obtain cash.Add cash to petty cash fund.Record vouchers in general ledger.
Each time a payment is made from the petty cash fund, a pre-numbered voucher must be prepared as proof of payment. True. For internal control reasons, at least two people should be responsible for the petty cash fund, and the petty cash box should be kept in a locked desk drawer or safe.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
The petty cash voucher shows the voucher number,amount, purpose of the expenditure, and account to debit. The person receiving the funds signs the voucher, and the person who controls the petty cash fund initials the voucher. used by most businesses to record transactions involving petty cash.
Petty Cash Forms The Accounts Payable Petty Cash form is used when a department has a petty cash fund and the petty cash fund needs to be replenished.
Petty Cash Forms The Accounts Payable Petty Cash form is used when a department has a petty cash fund and the petty cash fund needs to be replenished. Treasury Operations Petty Cash Form: Petty Cash Voucher - Cash Accounting.
Petty cash funds should be properly secured at all times. Access to the funds should be restricted to one person (e.g., the petty cash custodian or a specified cashier). Cash on hand and receipts for disbursements made should always equal the assigned amount of the petty cash fund.
A credit card receipt can be used as evidence for a disbursement of funds from petty cash.
