What information should be kept in a personnel file?

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

What are examples of personal files?

Examples of these are letters, emails, diaries, photographs and daily planners. Personal records also include things like student identification cards and drivers' licenses. Dance cards, in which people kept a record of their dance partners at various social events, could be considered a type of personal record.

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Personnel File Sheet

Washington Personnel File Sheet

Name: Washington Personnel File Sheet
Brand: US Legal Forms
Rating: 4.76 (371 reviews)

Category:

Employment - Personnel Files

State:

Multi-State

Control #:

US-AHI-252

Format:

Instant download

Description

This AHI form is an employee personnel file sheet which includes any employee's bonus, raises, and transfers/promotions.

How to fill out Washington Personnel File Sheet?

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FAQ

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

The things to include in an employee's personnel file are:Job application, CV and cover letter.Education and past employment info.Role description.Job offer letter and employment contract.Emergency contact information.Training records.Payroll and benefits information (but not bank details)Performance appraisal forms.More items...?

No federal law grants employees the right to inspect their personnel files. However, many states do give employees such rights and spell out the terms under which employees are allowed to inspect those files.

As an employee, do I have a right to see my personnel files? The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.

Personnel files usually contain documents that the employee has already reviewed and so he or she is familiar with their content. This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion.

Request Letter FormatThe full legal name of the person to whom the letter is sent.Address of the person, official address.All the necessary details of the person.Salutation can be formal and respectful.The body of the letter should address the purpose of the letter as clearly as possible.

The number one item that should not be kept in the employee's personnel file is medical information. Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.

Examples of items that should not be included in the personnel file are:Pre-employment records (with the exception of the application and resume)Monthly attendance transaction documents.Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.More items...

Washington State law requires employers to keep employees' payroll records for at least three years. Employees have the right to request copies of these records at any reasonable time. The employer can keep the records in either an electronic and/or written format.

Examples of these are letters, emails, diaries, photographs and daily planners. Personal records also include things like student identification cards and drivers' licenses. Dance cards, in which people kept a record of their dance partners at various social events, could be considered a type of personal record.

More info

Payroll and Personnel Records · Enrollment; · Salary and employment dates; · Appointment letters; · Monthly salary; · Hours worked; · Time cards, time sheets or ... For example, they may use a time clock, have a timekeeper keep track of employee's work hours, or tell their workers to write their own times on the records. For example, they may use a time clock, have a timekeeper keep track of employee's work hours, or tell their workers to write their own times on the records.Example: These instructions cover filing Official Personnel Folder copiesattached to the Statement of Prior Federal Service Worksheet.112 pages ? Example: These instructions cover filing Official Personnel Folder copiesattached to the Statement of Prior Federal Service Worksheet. You have the right to file a whistleblower complaint with OSHA if you believe your employer retaliated against you for exercising your rights as an employee ... Employee's Withholding Certificate. ? Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. You will need to fill out the top portion of this form and have the employee sign it. ? PEBB Benefits Eligibility Worksheet A-1. Our main office located in HU 203 is open M-F from AM - PM. No appointment is needed for new employees who need to complete their I-9 ... Emergency contact form; Employee handbook acknowledgment form; Bank account information form; Benefits forms. Use the following chart for a ... If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination. Every new employee who resides in DC and is required to have DC income taxes withheld, must fill out Form D-4 and file it with his/her employer. If you are not ...

Washington Personnel File Sheet

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FAQ

What information should be kept in a personnel file?

What documents should be in a personnel file?

Can I ask HR to see my file?

Can I request access to my HR file?

What does a personnel file contain?

How do I request a document from HR?

Which items should be kept separate from an employee's personnel file?

What documents should not be in a personnel file?

How long do you need to keep employee files in Washington state?

What are examples of personal files?

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