Wisconsin Sample Letter for Payroll Dispute

• Category: Letters - Legal - Payroll
• State: Multi-State
• Control #: US-0378LTR
• Format: Word; Rich Text

Description

Sample Letter for Payroll Dispute Dear [Employer's Name], I am writing to formally dispute an error on my recent payroll statement. The purpose of this letter is to outline the discrepancy and request that the issue be rectified promptly. I have carefully reviewed my pay history and have identified an incorrect calculation, which has resulted in an underpayment of my wages for the pay period [specify dates]. I believe this error arose from a misunderstanding or oversight, and I kindly request your assistance in resolving this matter. Upon thorough examination of my records and using the information provided in the company handbook, it is evident that the miscalculation occurred in the following areas: 1. Hourly Rate: According to my employment agreement and the company's policies, my hourly rate is [EX]. However, the payroll statement indicates a notably lower amount. 2. Overtime Hours: During the aforementioned pay period, I accrued overtime hours as specified in the company's policy. Regrettably, my payroll statement fails to reflect the correct calculation for these additional hours, resulting in a significantly reduced overtime payout. 3. Deductions: There appear to be discrepancies in the deductions listed on the payroll statement. Upon comparing them with the deductions outlined in the employee handbook, I have noticed instances where incorrect amounts have been deducted or certain authorized deductions have been omitted altogether. I have attached the relevant pay stubs, copies of my employment agreement, and the section of the employee handbook governing payroll calculations for further reference. In light of the aforementioned errors, I kindly request that you take immediate action to rectify the situation. Specifically, I ask that you: 1. Conduct a thorough review of my payroll records for the disputed pay period. 2. Correct any miscalculations, ensuring that the appropriate hourly rate, overtime hours, and deductions are accurately reflected. 3. Issue a revised payroll statement, clearly indicating the corrections made and the adjusted payment. 4. Provide a written explanation of the errors that occurred and the steps that will be taken to prevent similar issues in the future. I understand that oversights can occur from time to time, and I trust that this matter will be resolved in good faith without further delay. Please note that under Wisconsin state law, employees are entitled to receive their wages promptly and accurately. Failure to address this dispute within a reasonable timeframe may prompt me to explore further options, which may include filing a complaint with the Wisconsin Department of Workforce Development. I believe in a fair and transparent resolution to this matter and appreciate your immediate attention to it. Please do not hesitate to contact me at [your contact information] should you require any additional information or clarification. Thank you for your prompt attention to this issue. Sincerely, [Your Name] [Your Employee ID/Number] [Your Contact Information]

Dear [Employer's Name], I am writing to formally dispute an error on my recent payroll statement. The purpose of this letter is to outline the discrepancy and request that the issue be rectified promptly. I have carefully reviewed my pay history and have identified an incorrect calculation, which has resulted in an underpayment of my wages for the pay period [specify dates]. I believe this error arose from a misunderstanding or oversight, and I kindly request your assistance in resolving this matter. Upon thorough examination of my records and using the information provided in the company handbook, it is evident that the miscalculation occurred in the following areas: 1. Hourly Rate: According to my employment agreement and the company's policies, my hourly rate is [EX]. However, the payroll statement indicates a notably lower amount. 2. Overtime Hours: During the aforementioned pay period, I accrued overtime hours as specified in the company's policy. Regrettably, my payroll statement fails to reflect the correct calculation for these additional hours, resulting in a significantly reduced overtime payout. 3. Deductions: There appear to be discrepancies in the deductions listed on the payroll statement. Upon comparing them with the deductions outlined in the employee handbook, I have noticed instances where incorrect amounts have been deducted or certain authorized deductions have been omitted altogether. I have attached the relevant pay stubs, copies of my employment agreement, and the section of the employee handbook governing payroll calculations for further reference. In light of the aforementioned errors, I kindly request that you take immediate action to rectify the situation. Specifically, I ask that you: 1. Conduct a thorough review of my payroll records for the disputed pay period. 2. Correct any miscalculations, ensuring that the appropriate hourly rate, overtime hours, and deductions are accurately reflected. 3. Issue a revised payroll statement, clearly indicating the corrections made and the adjusted payment. 4. Provide a written explanation of the errors that occurred and the steps that will be taken to prevent similar issues in the future. I understand that oversights can occur from time to time, and I trust that this matter will be resolved in good faith without further delay. Please note that under Wisconsin state law, employees are entitled to receive their wages promptly and accurately. Failure to address this dispute within a reasonable timeframe may prompt me to explore further options, which may include filing a complaint with the Wisconsin Department of Workforce Development. I believe in a fair and transparent resolution to this matter and appreciate your immediate attention to it. Please do not hesitate to contact me at [your contact information] should you require any additional information or clarification. Thank you for your prompt attention to this issue. Sincerely, [Your Name] [Your Employee ID/Number] [Your Contact Information]