Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Title: Wisconsin Checklist of Matters to Consider in Drafting a Lease for the Use of Exhibit Space at a Trade Show Keywords: Wisconsin, lease, exhibit space, trade show, checklist Introduction: When preparing a lease agreement for the use of exhibit space at a trade show in Wisconsin, it is crucial to ensure that all essential matters are thoughtfully addressed. This comprehensive checklist will guide you through the important legal considerations to keep in mind while drafting such a lease agreement in Wisconsin. 1. Identifying Parties: a. Clearly stipulate the names and addresses of both the lessor (exhibit space provider) and the lessee (exhibitor). b. Include additional contact details for easy communication during the term of the lease. 2. Description of Exhibit Space: a. Provide a detailed description of the exhibit space, including dimensions, location, amenities, and any specific rules or restrictions that may apply. b. Specify if the lease allows for customization or alterations to the exhibit space. 3. Lease Term and Renewal: a. Clearly define the lease term, including the start and end dates. b. Discuss any provisions for the possibility to extend or renew the lease. 4. Rental and Payment Terms: a. State the total amount of rent and the method of payment, including any accepted forms of payment. b. Outline the payment schedule, due dates, and any late payment penalties. c. Consider including information about additional charges, such as utility fees, cleaning costs, or security deposits. 5. Maintenance Responsibilities: a. Define which party is responsible for maintaining and cleaning the exhibit space during the lease term. b. Specify any limits on exhibitor responsibilities and delineate any obligations of the lessor in terms of maintaining the common areas. 6. Insurance Requirements: a. Determine the necessary insurance coverage for exhibitors, including general liability, property insurance, or worker's compensation. b. Clearly state the minimum coverage limits and provide a requirement for providing proof of insurance. 7. Indemnification Clause: a. Include an indemnification provision, holding each party harmless for any claims, damages, or liabilities arising from their respective actions during the trade show. 8. Termination and Breach: a. Include provisions that discuss the circumstances in which the lease can be terminated by either party. b. Outline the remedies available for breach of the lease agreement. Additional Types of Wisconsin Checklists related to Drafting a Lease for Trade Show Exhibit Space: 1. Checklist for Adhering to Trade Show Regulations in Wisconsin: This checklist would focus on complying with Wisconsin-specific rules and regulations regarding trade shows, permits, licenses, safety requirements, and display restrictions. 2. Checklist for Promotion and Marketing: This type of checklist would emphasize marketing strategies, including promotional opportunities and responsibilities for both the lessor and lessee, social media campaigns, on-site signage, and advertising restrictions. 3. Checklist for Property Security and Insurance Measures: This checklist would primarily focus on security measures to protect exhibitor property, including the use of security personnel, alarm systems, surveillance cameras, and adequate insurance coverage for theft, damage, or liability. Conclusion: Drafting a lease agreement for the use of exhibit space at a trade show in Wisconsin requires careful attention to ensure that both parties' rights and obligations are properly addressed. By utilizing this checklist and considering any additional Wisconsin-specific requirements, you can create a comprehensive lease agreement that safeguards the interests of all parties involved.
