This Consent Minutes form is used to describe certain joint organizational actions taken by the Incorporators, Shareholders and the Board of Directors of an West Virginia Corporation, in lieu of an organizational meeting.
West Virginia Minutes for Organizational Meeting
Category:
State:
West Virginia
Control #:
WV-INC-OM
Format:
Word;
Rich Text
Instant download
Description
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How to fill out West Virginia Minutes For Organizational Meeting?
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FAQ
All states require corporations to take and distribute minutes of meetings, and all states require that boards of directors keep meeting minutes. But there are no specific rules about what to include in board meeting minutes and how to take these minutes.
Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.
The participants to the meetings have a reminder aid. The minutes say who will do what and when. They are the starting point of the following meeting. They are helpful for those absent to know was discussed and what decisions have been taken. In case of conflicts, they are useful to know what agreements were made.
Board minutes are needed for both legal and practical reasons. Under the Companies Act 2006, every company is required to take minutes of all proceedings of its directors, which must then be retained for 10 years from the date of the meeting.
A corporation's organizational meeting is meant to be the initial meeting of the owners of the corporation and management. Typically, the items on the meeting agenda include: The appointment of corporate officers. The acquisition of a minute book to record meeting minutes and actions. The approval of Corporate Bylaws.
Organizational meetings are held to appoint officers, elect or appoint directors, issue shares in the corporation, approve bylaws, setup minute books, appoint or waive the appointment of auditors, set up bank accounts, etc.
There are three standard styles of minutes: action, discussion, and verbatim. Each style has a specific use.
Because each meeting contains an objective or goal, the board or meeting participants can then use the meeting minutes as a record for future reference, to understand the progression that has been made. Meeting minutes are important because they provide legal protection for the organization.
The main legal considerations for holding meetings include: whether there are strict requirements to hold meetings or special rights to call a meeting. providing proper notice (time periods, content of notice and required recipients) meeting quorums (minimum number of people present to make a meeting valid)