This form is a sample letter in Word format covering the subject matter of the title of the form.
Dear [Tenant’s Name], We hope this letter finds you in good health and high spirits. We are writing to acknowledge and inform you of a significant change in your lease agreement. Please be advised that a lease transfer has been initiated and approved for the property located at [property address], in West Virginia. At [Current Leaseholder Company/Individual], we continuously strive to improve our services and facilitate a seamless transition for all tenants. As part of this effort, we want to ensure that you are aware of the transfer and comfortable with any questions or concerns you may have regarding the process. We understand that lease transfers can raise uncertainties and may require adjustments from your end. However, please rest assured that our team is committed to making this transfer as smooth as possible, guaranteeing the least disruption to your tenancy. In West Virginia, there are generally two types of lease transfers: internal lease transfers and external lease transfers. An internal lease transfer occurs when a change in ownership or management occurs within the current company or property management. In this case, the lease terms and conditions remain unchanged, with only the responsible party for managing the property undergoing a transition. On the other hand, an external lease transfer refers to a change in ownership or management of the property where a completely new company or entity assumes control. In such cases, it is common for the new leaseholder to reassess the lease agreement to ensure compliance with their policies and procedures. However, any proposed changes, if applicable, will be communicated to you in a timely manner. We kindly request your cooperation during this transition period. To facilitate the lease transfer process, we will need you to complete and sign the attached Lease Transfer Agreement. This document will outline the terms of the transfer and your continued tenancy. Additionally, please provide any updated contact information to ensure efficient communication throughout. To streamline the process and address any concerns or questions you may have, our dedicated team is available to assist you. Please feel free to contact our West Virginia office at [contact information] during regular business hours. We are committed to providing you with the necessary support and guidance to address your needs promptly. We greatly appreciate your understanding and patience during this time of change. Furthermore, we value you as a tenant and assure you that we will continue to provide excellent service and maintenance for your unit. Rest assured that your rights as a tenant will be fully respected throughout the lease transfer process. Thank you for your attention to this matter, and for choosing [Current Leaseholder Company/Individual] as your trusted housing provider. We look forward to a seamless transition and a positive relationship as we enter this new phase of your tenancy. Best regards, [Your Name] [Your Title/Position] [Current Leaseholder Company/Individual] [Contact Information]
