Dear [Creditor/Service Provider's Name], I hope this letter finds you well. I am writing to inform you about the receipt of bills related to my account [Account Number: XXX] with your organization. Firstly, I want to express my appreciation for your services and the products you have provided thus far. I have always been satisfied with the quality and promptness of your offerings. However, I have noticed some discrepancies in the bills I have received recently, specifically for the period [mention applicable billing period]. It seems that there are certain charges that do not align with the terms and conditions initially agreed upon or the services actually rendered. Upon thorough scrutiny of the bills, I noticed the following discrepancies that require your immediate attention and clarification: 1. [Specific discrepancy]: In the bill dated [Date], there is a charge of [Amount] for [Service/Item]. However, according to the terms of our agreement, this service/item should have been provided free of charge or at a discounted rate. I urge you to review the agreement and rectify this error. 2. [Specific discrepancy]: The bill dated [Date] includes a charge of [Amount] for [Service/Item]. However, I never requested or received this service/item. I kindly request you to investigate and adjust the bill accordingly. 3. [Specific discrepancy]: In the bill dated [Date], there is a miscalculation of [Amount]. As per our previous correspondence on [Date], we agreed upon a different amount for this particular service/item. I kindly request you to correct this calculation error in the upcoming bill. 4. [Specific discrepancy]: The bill dated [Date] includes a late payment fee of [Amount]. However, I made the payment well within the specified due date. I kindly request you to remove this charge and adjust the outstanding balance accordingly. I trust that these discrepancies are unintentional and can be promptly resolved. As a loyal customer, I have always adhered to my payment obligations and valued our long-standing relationship. Therefore, I kindly request you to rectify these billing errors as soon as possible. To expedite this process, I have enclosed copies of the bills in question along with relevant supporting documents highlighting the discrepancies. Please review these documents and respond within [number of days] to address the concerns raised. I would appreciate timely communication and resolution to avoid any misunderstandings or unnecessary inconvenience. I would like to emphasize my commitment towards settlement and would be more than happy to schedule a call or meeting to discuss these matters further. Your cooperation in this regard will be highly appreciated. Thank you for your attention to this matter. I look forward to your prompt response. Sincerely, [Your Name] [Your Address] [City, State, ZIP] [Phone Number] [Email Address] Keywords: West Virginia, sample letter, creditor, service provider, bills, receipt of bills, discrepancies, account, charges, terms and conditions, services rendered, miscalculation, payment obligations, billing errors, supporting documents, settlement, cooperation, prompt response.
West Virginia Sample Letter to Creditor or Service Provider Regarding Receipt of Bills
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