Subject: Apology for Not Crediting Your Payment from a Prompt Payer [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Designation] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Recipient's Name], I am writing this letter to extend my sincerest apologies for an oversight on our part regarding the recent payment you made to [Company Name]. We regret to inform you that your payment was not credited to your account promptly, and we apologize for any inconvenience or frustration it may have caused. Our records indicate that you are typically a prompt payer, and we greatly value your commitment to meeting your financial obligations. Please rest assured that this incident does not reflect our usual standards of efficiency and accuracy in processing payments. We understand the importance of promptly crediting payments and take full responsibility for this error. To rectify the situation, we have investigated the matter thoroughly and have identified the source of the problem within our billing system. We have taken the necessary steps to ensure that such a lapse does not occur in the future. Additionally, we have credited the outstanding payment to your account with a sincere apology for the delay. We understand that you rely on accurate and timely account information for your records and financial planning, and we deeply regret any inconvenience or disruption this may have caused for you. We are committed to serving our customers diligently, and we appreciate your understanding and patience as we resolve this issue. Moving forward, we will be closely monitoring our payment processing procedures to avoid similar situations in the future. Should you encounter any additional problems or have any concerns, please do not hesitate to contact our customer service department at [Customer Service Number] or via email at [Customer Service Email Address]. Our dedicated team is ready to assist you in any way possible. Once again, we sincerely apologize and thank you for your patience and understanding regarding this matter. We value your continued trust in our company and assure you that we will make every effort to prevent this error from recurring. Thank you for bringing this to our attention, and we look forward to providing you with excellent service in the future. Yours sincerely, [Your Name]
West Virginia Sample Letter for Apology for Not Crediting Payment from Prompt Payer
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How to fill out West Virginia Sample Letter For Apology For Not Crediting Payment From Prompt Payer?
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FAQ
We are deeply sorry for this delay and we apologize for any inconvenience that may have been caused to your organization for this delay. While I would not like to take any ingenuine excuses, I would really appreciate it if you would kindly understand our situation and excuse us for this late payment.
Dear Name, Further to my previous correspondence, I am contacting you regarding late payment for invoice Invoice Number. The invoice was due on Due Date, and payment is now overdue by Number of Days Overdue. Be advised that late payment interest may be applied if we do not receive payment within 30 days.
What should a late payment letter include?your company name and address.recipient's name and address.today's date.a clear reference and/or any account reference numbers.the amount outstanding.original payment due date.a brief explanation that no payment has been received.More items...?
We are deeply sorry for this delay and we apologize for any inconvenience that may have been caused to your organization for this delay. While I would not like to take any ingenuine excuses, I would really appreciate it if you would kindly understand our situation and excuse us for this late payment.
We are deeply sorry for this delay and we apologize for any inconvenience that may have been caused to your organization for this delay. While I would not like to take any ingenuine excuses, I would really appreciate it if you would kindly understand our situation and excuse us for this late payment.
Dear customer, Thank you for your response, and condolences for your loss. First, let me assure you that I understand the delay in paying my invoice. I would appreciate it if you could let me know at your earliest convenience when you're likely to be in a position to process the payment.
SentencesWe apologize for this late payment.We apologize for this late payment.I hope my late payment has not caused any inconvenience and apologize if it has.We apologize for this unfortunate set of circumstances.We apologize for these circumstances.We apologize for this inconvenience.More items...
How to Write a Note of Apology for Being LateApologize and lay out a specific account of the situation.Acknowledge the consequences.Accept responsibility.Explain what happened.Promise that it won't happen again.Show that you regret the situation.Offer to help correct the situation.
If you know that you are going to delay payment, you should write an apology letter to your supplier, which should be done in advance. In the letter, you should seek to explain in detail the cause for the delay and politely ask them to forgive you.
What should a late payment letter include?your company name and address.recipient's name and address.today's date.a clear reference and/or any account reference numbers.the amount outstanding.original payment due date.a brief explanation that no payment has been received.More items...?
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