Subject: Immediate Action Required — Conveying Statement of Services for Past Due/Delinquent Account [Your Company Logo] [Your Company Name] [Your Address] [City, State, ZIP] [Phone Number] [Email Address] [Website] [Date] [Customer's Name] [Customer's Address] [City, State, ZIP] Re: Statement of Services for Past Due/Delinquent Account Dear [Customer's Name], We hope this letter finds you well. We regret to inform you that your account with [Your Company Name] is significantly past due, and despite previous reminders, no payment has been made. As a responsible and reputable provider of top-notch services, it is essential to address this matter promptly to avoid any further inconveniences. [Insert a brief description of the services provided to the customer and the associated costs/fees.] It is crucial to understand that a delinquent account disrupts our ability to continue delivering the quality services you expect and deserve. In order to resolve this matter efficiently, we kindly request that you remit the total outstanding balance of [insert specific amount] within the next [insert a reasonable number of days, typically 15-30 days] from the date of this letter. This will enable us to avoid any further action, such as outsourcing your account to a collection agency or pursuing legal measures. To facilitate the payment process, we provide various convenient methods, including: 1. Online Payment: Visit our secure website at [insert website URL] and follow the straightforward instructions to make a payment electronically. 2. Bank Transfer: Utilize the following account details to complete a direct bank transfer — Bank Name: Account Number: Routing Number: 3. Check/Money Order: Mail your payment in the form of a check or money order payable to [Your Company Name] to the address mentioned above. We highly encourage you to promptly submit your payment to prevent any further escalation. If you have any concerns or require assistance regarding your account, please do not hesitate to contact our dedicated customer service team at [phone number] or [email address]. Our team is ready to assist you in finding a mutually acceptable resolution. We value your business and appreciate your prompt attention to this matter. Neglecting this request may result in more severe consequences, including additional collection costs and potential damage to your credit rating. We trust that you will act responsibly and uphold your commitment to remit the outstanding amount promptly. Thank you for your immediate attention to this matter. We eagerly anticipate receiving your payment within the specified timeline to restore your account's good standing status. Sincerely, [Your Name] [Your Title] [Your Company Name] Note: Save a copy of this letter for your records and ensure to send it through certified mail or any other traceable method to document its delivery.
West Virginia Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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FAQ
What should a late payment letter include? your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
This collection letter is another reminder that the amount of [include outstanding amount] due on [include due date] remains unpaid. Please pay this amount as soon as possible / within the stated time frame, X days from the date at the top of this collection letter [include payment instructions].
What do you include in a debt collection letter? The amount the debtor owes you, including any interest (attach the original invoice as well); The initial date of payment and the new date of payment; Clear instructions on how to pay the outstanding debt (banking details, etc);
The main body should be informative about the reason behind writing the letter and the pending payment to be made. In conclusion, thank the recipient and then end the main body content. Inclusion of any informal information in the letter should be avoided. Keep the tone of the letter polite and respectful.
Hi [Client Name], This is a friendly reminder that your account is now overdue. ing to our records, the amount of $xx is now 7 days past due. In case the invoice wasn't received, a copy is attached.
