This is a fairly common arrangement at Universities who are members of Division I of the NCAA. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
West Virginia Agreement to Loan Automobile to University Athletic Department for Promotional Purposes is a formal document that outlines the terms and conditions for the use of a motor vehicle by a university athletics department for promotional activities. This agreement is designed to establish a clear understanding between the vehicle owner and the athletic department, ensuring that both parties are protected and their respective responsibilities are defined. The primary purpose of this agreement is to allow the university athletic department to borrow a vehicle to facilitate promotional events such as team appearances, coach transportation, media engagements, recruitment trips, and community outreach activities. By utilizing a loaned automobile, the department can enhance their visibility, create a positive image, and attract prospective student-athletes. The agreement typically includes several key elements: 1. Parties: It identifies the involved parties, including the vehicle owner (often a private individual or an entity) and the university athletic department. 2. Vehicle Description: It provides a detailed description of the vehicle, including the make, model, year, license plate number, and any unique identifiers. This section ensures clarity regarding the specific automobile being loaned. 3. Loan Period: It establishes the duration for which the vehicle will be loaned, including the starting and ending date. If multiple vehicles are being loaned, each vehicle's loan period should be clearly stated. 4. Maintenance and Insurance: This section outlines the responsibility for maintenance, repairs, and insurance coverage during the loan period. Typically, the university athletic department assumes responsibility for regular maintenance and upkeep, while the vehicle owner ensures that the automobile is adequately insured. 5. Usage Restrictions: This part specifies how the vehicle can be used during the loan period. It may include restrictions on mileage, types of activities allowed, and requirements for care and storage. 6. Indemnification and Liability: It addresses the liability of both parties in case of accidents, damages, or injuries that may occur during the loan period. This section often includes language ensuring that the university athletic department takes responsibility for any damages caused to the vehicle during their possession. 7. Termination: It outlines the conditions under which either party can terminate the agreement, such as non-compliance with the terms or changes in circumstances. Different types of West Virginia Agreement to Loan Automobile to University Athletic Department for Promotional Purposes may exist, depending on the specific needs and requirements of the parties involved. These variations can include agreements for short-term activities, long-term partnerships, multiple vehicles, or agreements customized for specific promotional events. In conclusion, a West Virginia Agreement to Loan Automobile to University Athletic Department for Promotional Purposes is a vital document that allows university athletic departments to borrow vehicles for promotional activities. It sets clear guidelines, responsibilities, and protections for both the vehicle owner and the athletic department, ensuring a successful and mutually beneficial collaboration.
