West Virginia Sample Letter for Late Fees

• Category: Letters - Legal - Collections
• State: Multi-State
• Control #: US-0182LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: West Virginia Sample Letter for Late Fees Notice Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to bring to your attention a matter of overdue payment regarding [description of the product or service]. As per the agreed terms and conditions, the payment was due on [specific due date]. Unfortunately, the payment has not been received as of [current date], causing a delay in the settlement of the outstanding balance. West Virginia Regulations and the [Your Company Name] late fee policy both permit the imposition of reasonable late fees for invoices that are not paid by the due date. Therefore, this letter serves as a formal notice to inform you that a late fee will be charged in accordance with the following conditions: 1. Late Fee Amount: The late fee amount will be [mention the specific late fee amount or percentage] of the outstanding balance per West Virginia laws. 2. Calculation Duration: The late fee will be calculated from the day after the due date until the date payment is received in full. It is important to note that issuing this late fee is intended to encourage prompt payment and compensate for any additional administrative costs incurred due to delayed payment. We value your business tremendously and believe in maintaining a long-term relationship based on mutual trust and respect. However, we understand that unforeseen circumstances may contribute to late payments. If there is a legitimate reason for the delay, we kindly request that you inform us immediately, so we can address the issue and explore potential solutions together. To avoid any further escalation or accrual of late fees, we strongly urge you to remit the overdue payment within [specific number of days, e.g., 10 days] from the receipt of this letter. Please note that if the outstanding amount remains unpaid after this period, we may have no choice but to take necessary legal actions to recover the debt, including reporting to credit bureaus. If you have any questions or need further clarification regarding the late fee, your invoice, or any other matter, please do not hesitate to reach out to our dedicated customer service department at [customer service contact details]. We sincerely hope that this issue can be resolved amicably without any complications. Your prompt attention to this matter is greatly appreciated. Thank you for your understanding and cooperation. Best regards, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information]

[Your Name] [Your Address] [City, State, ZIP Code] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: West Virginia Sample Letter for Late Fees Notice Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to bring to your attention a matter of overdue payment regarding [description of the product or service]. As per the agreed terms and conditions, the payment was due on [specific due date]. Unfortunately, the payment has not been received as of [current date], causing a delay in the settlement of the outstanding balance. West Virginia Regulations and the [Your Company Name] late fee policy both permit the imposition of reasonable late fees for invoices that are not paid by the due date. Therefore, this letter serves as a formal notice to inform you that a late fee will be charged in accordance with the following conditions: 1. Late Fee Amount: The late fee amount will be [mention the specific late fee amount or percentage] of the outstanding balance per West Virginia laws. 2. Calculation Duration: The late fee will be calculated from the day after the due date until the date payment is received in full. It is important to note that issuing this late fee is intended to encourage prompt payment and compensate for any additional administrative costs incurred due to delayed payment. We value your business tremendously and believe in maintaining a long-term relationship based on mutual trust and respect. However, we understand that unforeseen circumstances may contribute to late payments. If there is a legitimate reason for the delay, we kindly request that you inform us immediately, so we can address the issue and explore potential solutions together. To avoid any further escalation or accrual of late fees, we strongly urge you to remit the overdue payment within [specific number of days, e.g., 10 days] from the receipt of this letter. Please note that if the outstanding amount remains unpaid after this period, we may have no choice but to take necessary legal actions to recover the debt, including reporting to credit bureaus. If you have any questions or need further clarification regarding the late fee, your invoice, or any other matter, please do not hesitate to reach out to our dedicated customer service department at [customer service contact details]. We sincerely hope that this issue can be resolved amicably without any complications. Your prompt attention to this matter is greatly appreciated. Thank you for your understanding and cooperation. Best regards, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information]