West Virginia Sample Letter for Confirmation of Telephone Report of Problem

• Category: Letters - Nonlegal - Confirmation
• State: Multi-State
• Control #: US-0295LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Designation] [Company/Organization Name] [Address] [City, State, ZIP] Subject: Confirmation of Telephone Report of Problem — [Date of initial report] Dear [Recipient's Name], I hope this letter finds you well. I am writing to confirm the telephone conversation we had on [Date of initial report], regarding a problem that I reported to your company/organization. I would like to inform you that I received your prompt attention and appreciate your assistance in resolving the issue. In the aforementioned telephone conversation, I had reported the following problem [briefly describe the problem you reported during the call]. I am confident that my report was accurately documented during our conversation. However, I would appreciate it if you could acknowledge the details of our discussion to ensure there is no miscommunication. To summarize the problem, [provide a clear and concise summary of the problem or issue, including any relevant details or incidents]. Additionally, during our telephone conversation, we discussed [highlight any specific details, agreements, or actions that were agreed upon in the call]. As per your instructions, I have enclosed copies of any supporting documents or evidence that may aid in your investigation or resolution process. Please review these materials carefully to gain a comprehensive understanding of the issue at hand. Should you require any additional information or documentation, please do not hesitate to request them from me. I kindly request you to provide me with a written confirmation of this report, acknowledging the problem and the agreed-upon plan of action to address it. It would be greatly appreciated if you could send this confirmation letter to me at the earliest convenience, either by email ([your email address]) or via traditional mail to the address mentioned above. I trust in the professionalism and dedication of your company/organization to resolve this matter promptly and efficiently. Furthermore, I would like to emphasize the importance of clear communication and keeping me informed of any updates or progress related to this issue. Thank you for your attention to this matter, and I look forward to receiving your prompt response. Should you have any further questions or require any additional information, please feel free to contact me at [your phone number] or [your email address]. Yours sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Designation] [Company/Organization Name] [Address] [City, State, ZIP] Subject: Confirmation of Telephone Report of Problem — [Date of initial report] Dear [Recipient's Name], I hope this letter finds you well. I am writing to confirm the telephone conversation we had on [Date of initial report], regarding a problem that I reported to your company/organization. I would like to inform you that I received your prompt attention and appreciate your assistance in resolving the issue. In the aforementioned telephone conversation, I had reported the following problem [briefly describe the problem you reported during the call]. I am confident that my report was accurately documented during our conversation. However, I would appreciate it if you could acknowledge the details of our discussion to ensure there is no miscommunication. To summarize the problem, [provide a clear and concise summary of the problem or issue, including any relevant details or incidents]. Additionally, during our telephone conversation, we discussed [highlight any specific details, agreements, or actions that were agreed upon in the call]. As per your instructions, I have enclosed copies of any supporting documents or evidence that may aid in your investigation or resolution process. Please review these materials carefully to gain a comprehensive understanding of the issue at hand. Should you require any additional information or documentation, please do not hesitate to request them from me. I kindly request you to provide me with a written confirmation of this report, acknowledging the problem and the agreed-upon plan of action to address it. It would be greatly appreciated if you could send this confirmation letter to me at the earliest convenience, either by email ([your email address]) or via traditional mail to the address mentioned above. I trust in the professionalism and dedication of your company/organization to resolve this matter promptly and efficiently. Furthermore, I would like to emphasize the importance of clear communication and keeping me informed of any updates or progress related to this issue. Thank you for your attention to this matter, and I look forward to receiving your prompt response. Should you have any further questions or require any additional information, please feel free to contact me at [your phone number] or [your email address]. Yours sincerely, [Your Name]