Subject: Important Prearrival Information for Our Esteemed Corporate Guests Dear [Guest Name], Warm greetings from [Hotel Name]! We are delighted to welcome you to the beautiful state of West Virginia. Ahead of your upcoming stay with us, we would like to provide you with some essential information to ensure your visit is seamless and enjoyable. 1. Reservation Details: — Arrival Date: [Date]— - Departure Date: [Date] — Room Type: [Room Type]— - Rate: [Rate] — Special Requests (if any): [Special Requests] 2. Check-In Procedure: Upon arrival at our hotel, please proceed to the reception area. Our dedicated staff will be there to welcome you and assist with the check-in process. If you require any assistance with luggage or transportation, please inform us in advance so that we may happily make necessary arrangements. 3. Payment and Identification: Kindly ensure you have a valid form of identification, preferably a government-issued photo ID, and the company's credit card for any incidental charges. To expedite the check-in process, please complete any necessary payment authorization forms that may be sent along with this letter. 4. Hotel Amenities and Services: Our hotel offers a wide range of amenities and services designed to make your stay comfortable and convenient, including: — Complimentary Wi-Fi throughout the hotel premises — Fitness center for your exercise needs — Business center equipped with computers, printers, and fax machines — In-room dining service available [specify hours] — Concierge service to assist with any inquiries, dining reservations, or local recommendations — [Additional amenities specific to your hotel] 5. COVID-19 Safety Measures: Your health and wellbeing are our top priorities. We assure you that our hotel diligently follows all local health guidelines and physical distancing protocols to provide a safe environment for all our guests. We kindly request your cooperation in wearing masks and adhering to any other regulations in place during your stay. 6. Local Attractions: Venturing outside the hotel, you will discover West Virginia's captivating beauty. Our location gives you easy access to renowned attractions such as: — [Attraction 1]— - [Attraction 2] - [Attraction 3] — [Attraction 4]— - [Attraction 5] 7. Transportation: Should you require transportation assistance during your stay, such as airport transfers or local travel arrangements, our concierge team will be delighted to assist you. Please inform us in advance to facilitate necessary arrangements. 8. Contact Information: If you have any additional queries or require further assistance, please do not hesitate to contact our friendly staff at [contact details]. Thank you for choosing [Hotel Name] as your preferred accommodation during your visit to West Virginia. We eagerly await your arrival and look forward to ensuring a truly memorable stay. Safe travels! Yours sincerely, [Your Name] [Designation] [Hotel Name]
West Virginia Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest
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