West Virginia Sample Letter for Refund for Duplicate Payment

• Category: Letters - Nonlegal - Requests
• State: Multi-State
• Control #: US-0361LR
• Format: Word; Rich Text

Description

Sample Letter for Refund for Duplicate Payment Subject: Request for Refund due to Duplicate Payment — West Virginia, Homeowners Association Dear [Recipient's Name], I am writing to bring to your attention an error on my recent payment to the West Virginia Homeowners Association. It has come to my notice that my account was mistakenly charged twice for the same invoice. I kindly request your immediate assistance in rectifying this issue by issuing a prompt refund for the duplicate payment. On [date], I made a payment of [amount] towards my [service/property] assessment for the [month/year]. However, upon reviewing my bank statement, it became evident that an additional payment of the same amount was erroneously debited from my account on [date/transaction reference]. I have attached copies of both payment receipts for your reference. To ensure accurate records and account reconciliations, I kindly request that you investigate this matter and take the appropriate actions to process a refund for the duplicate payment as soon as possible. The full refund amount should be [amount]. I would appreciate it if the refund is credited back to the same account from which the erroneous payment was deducted, [insert account details]. Moreover, I would like to inquire about any potential fees or charges associated with processing the refund. If there are any deductions or administrative fees that will affect the total refund amount, kindly provide me with detailed information so that I may understand the final refund calculation. I genuinely value my association with the West Virginia Homeowners Association and have always been diligent in fulfilling my financial responsibilities. Therefore, I trust that this refund request due to the duplicate payment will be resolved promptly and with the utmost courtesy. Please acknowledge the receipt of this letter and provide me with an estimated timeframe within which I can expect my refund. If there are any additional steps or documentation required from my end, kindly let me know, and I will promptly fulfill them. Thank you for your immediate attention to this matter. Your prompt assistance in resolving this issue is greatly appreciated. Please feel free to reach out to me at [phone number] or [email address] for any further clarification or information required. Yours sincerely, [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] Alternate West Virginia Sample Letter 1: Request for Refund due to Double Payment — West Virginia Tax Department Alternate West Virginia Sample Letter 2: Request for Refund due to Duplicate Payment — West Virginia Department of Motor Vehicles Alternate West Virginia Sample Letter 3: Request for Refund due to Double Payment — West Virginia Utility Service Provider

Subject: Request for Refund due to Duplicate Payment — West Virginia, Homeowners Association Dear [Recipient's Name], I am writing to bring to your attention an error on my recent payment to the West Virginia Homeowners Association. It has come to my notice that my account was mistakenly charged twice for the same invoice. I kindly request your immediate assistance in rectifying this issue by issuing a prompt refund for the duplicate payment. On [date], I made a payment of [amount] towards my [service/property] assessment for the [month/year]. However, upon reviewing my bank statement, it became evident that an additional payment of the same amount was erroneously debited from my account on [date/transaction reference]. I have attached copies of both payment receipts for your reference. To ensure accurate records and account reconciliations, I kindly request that you investigate this matter and take the appropriate actions to process a refund for the duplicate payment as soon as possible. The full refund amount should be [amount]. I would appreciate it if the refund is credited back to the same account from which the erroneous payment was deducted, [insert account details]. Moreover, I would like to inquire about any potential fees or charges associated with processing the refund. If there are any deductions or administrative fees that will affect the total refund amount, kindly provide me with detailed information so that I may understand the final refund calculation. I genuinely value my association with the West Virginia Homeowners Association and have always been diligent in fulfilling my financial responsibilities. Therefore, I trust that this refund request due to the duplicate payment will be resolved promptly and with the utmost courtesy. Please acknowledge the receipt of this letter and provide me with an estimated timeframe within which I can expect my refund. If there are any additional steps or documentation required from my end, kindly let me know, and I will promptly fulfill them. Thank you for your immediate attention to this matter. Your prompt assistance in resolving this issue is greatly appreciated. Please feel free to reach out to me at [phone number] or [email address] for any further clarification or information required. Yours sincerely, [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] Alternate West Virginia Sample Letter 1: Request for Refund due to Double Payment — West Virginia Tax Department Alternate West Virginia Sample Letter 2: Request for Refund due to Duplicate Payment — West Virginia Department of Motor Vehicles Alternate West Virginia Sample Letter 3: Request for Refund due to Double Payment — West Virginia Utility Service Provider