Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
West Virginia Checklist of Matters to Consider in Drafting a Lease for the Use of Exhibit Space at a Trade Show: 1. General Information: — Include the names and contact information of both the lessor (property owner) and the lessee (exhibitor). — Define the term of the lease, specifying the dates and duration of the trade show. — Clearly state the purpose of the lease, highlighting that it is for exhibiting at a trade show. 2. Description of Exhibit Space: — Provide a detailed description of the exhibit space, including its size, location, and any specific features or limitations. — Specify whether the space includes utilities such as electricity, internet access, or water supply. — If there are any restrictions on the use of the space, clearly outline them (e.g., no open flames, no disruptive noise, etc.). 3. Rent and Payment Terms: — Clearly state the rental amount for the exhibit space and the payment schedule, whether it is a lump sum or installment-based. — Include details regarding any security deposit requirements and how and when it will be returned to the lessee. — Outline any penalties for late payment or breach of payment terms. 4. Insurance and Liability: — Specify the insurance requirements for the lessee, such as commercial general liability insurance and workers' compensation insurance. — Outline the responsibilities and liabilities of both parties for any damages or injuries that may occur during the trade show. — Include provisions regarding indemnification, hold harmless, and waivers of liability. 5. Rules and Regulations: — Specify any rules and regulations that the lessee must abide by during the trade show, such as display setup and dismantling times, noise restrictions, security measures, etc. — Include any requirements for obtaining necessary permits or licenses. 6. Promotion and Advertising: — Determine if the lessee is allowed to conduct promotional activities outside the exhibit space, and if so, specify any limitations or additional costs. — Clarify the marketing and advertising responsibilities of both parties, including the use of logos, advertisements, or promotional materials. 7. Termination and Default: — Include provisions for early termination of the lease by either party, with any associated penalties or notice periods. — Outline the consequences of default by either party and the remedies available to the non-defaulting party. — Specify the procedures for resolving disputes, such as through mediation or arbitration. Additional Types of West Virginia Checklists for Leasing Exhibit Space at Trade Shows: 1. West Virginia Checklist of Legal Compliance for Trade Show Exhibit Space Leases: — Focuses on ensuring compliance with state and local laws, regulations, and permits specific to West Virginia. 2. West Virginia Checklist of Safety and Security Considerations for Trade Show Exhibit Space Leases: — Highlights safety precautions, emergency procedures, and security measures required for trade show exhibits in West Virginia. 3. West Virginia Checklist of Insurance Requirements for Trade Show Exhibit Space Leases: — Provides a comprehensive list of insurance coverage required by the lessor and lessee when leasing exhibit space in West Virginia. 4. West Virginia Checklist of Promotional and Marketing Guidelines for Trade Show Exhibit Space Leases: — Specifies guidelines on promotional activities, advertising, and marketing strategies for trade show exhibits in West Virginia. 5. West Virginia Checklist of Trade Show Logistics and Setup for Exhibit Space Leases: — Covers logistics, setup, and dismantling considerations specific to trade shows in West Virginia, such as regulations for shipping or storage.West Virginia Checklist of Matters to Consider in Drafting a Lease for the Use of Exhibit Space at a Trade Show: 1. General Information: — Include the names and contact information of both the lessor (property owner) and the lessee (exhibitor). — Define the term of the lease, specifying the dates and duration of the trade show. — Clearly state the purpose of the lease, highlighting that it is for exhibiting at a trade show. 2. Description of Exhibit Space: — Provide a detailed description of the exhibit space, including its size, location, and any specific features or limitations. — Specify whether the space includes utilities such as electricity, internet access, or water supply. — If there are any restrictions on the use of the space, clearly outline them (e.g., no open flames, no disruptive noise, etc.). 3. Rent and Payment Terms: — Clearly state the rental amount for the exhibit space and the payment schedule, whether it is a lump sum or installment-based. — Include details regarding any security deposit requirements and how and when it will be returned to the lessee. — Outline any penalties for late payment or breach of payment terms. 4. Insurance and Liability: — Specify the insurance requirements for the lessee, such as commercial general liability insurance and workers' compensation insurance. — Outline the responsibilities and liabilities of both parties for any damages or injuries that may occur during the trade show. — Include provisions regarding indemnification, hold harmless, and waivers of liability. 5. Rules and Regulations: — Specify any rules and regulations that the lessee must abide by during the trade show, such as display setup and dismantling times, noise restrictions, security measures, etc. — Include any requirements for obtaining necessary permits or licenses. 6. Promotion and Advertising: — Determine if the lessee is allowed to conduct promotional activities outside the exhibit space, and if so, specify any limitations or additional costs. — Clarify the marketing and advertising responsibilities of both parties, including the use of logos, advertisements, or promotional materials. 7. Termination and Default: — Include provisions for early termination of the lease by either party, with any associated penalties or notice periods. — Outline the consequences of default by either party and the remedies available to the non-defaulting party. — Specify the procedures for resolving disputes, such as through mediation or arbitration. Additional Types of West Virginia Checklists for Leasing Exhibit Space at Trade Shows: 1. West Virginia Checklist of Legal Compliance for Trade Show Exhibit Space Leases: — Focuses on ensuring compliance with state and local laws, regulations, and permits specific to West Virginia. 2. West Virginia Checklist of Safety and Security Considerations for Trade Show Exhibit Space Leases: — Highlights safety precautions, emergency procedures, and security measures required for trade show exhibits in West Virginia. 3. West Virginia Checklist of Insurance Requirements for Trade Show Exhibit Space Leases: — Provides a comprehensive list of insurance coverage required by the lessor and lessee when leasing exhibit space in West Virginia. 4. West Virginia Checklist of Promotional and Marketing Guidelines for Trade Show Exhibit Space Leases: — Specifies guidelines on promotional activities, advertising, and marketing strategies for trade show exhibits in West Virginia. 5. West Virginia Checklist of Trade Show Logistics and Setup for Exhibit Space Leases: — Covers logistics, setup, and dismantling considerations specific to trade shows in West Virginia, such as regulations for shipping or storage.
