The Model Nonprofit Corporation Act states that regular meetings of the board of directors of a corporation may be held with or without notice as prescribed by the corporation's bylaws. Special meetings of the board of directors shall be held with notice as prescribed by the bylaws. Attendance of a director at a meeting constitutes a waiver of notice, unless the director attends a meeting for the express purpose of objecting to the transaction of any business on the ground that the meeting is not lawfully called or convened. Unless required by the bylaws, the business to be transacted at, or the purpose of, a regular or special meeting of the board of directors is not required to be specified in the notice or waiver of notice of the meeting.
Notice of a Regular Meeting of the Board of Trustees of a Nonprofit Corporation in West Virginia [Nonprofit Name] [Nonprofit Address] [City, State, Zip Code] NOTICE OF REGULAR BOARD MEETING Dear Trustees, This letter serves as an official notice for the upcoming Regular Meeting of the Board of Trustees of [Nonprofit Name]. The meeting will be held on [Date] at [Time] at the [Meeting Venue]. Trustees are requested to mark their calendars and make arrangements to attend this important gathering. AGENDA 1. Call to Order: a. Roll call of board members present and establishment of quorum. b. Welcome and introduction of any guests. c. Approval of minutes from the previous meeting. d. Review and adoption of the meeting's agenda. 2. Reports: a. President's report — an overview of nonprofit activities, highlights, and updates. b. Executive Director's report — program achievements, challenges, and upcoming initiatives. c. Treasurer's report — financial statements, budget updates, and potential funding opportunities. d. Committee reports — updates from any committees established by the board. 3. Old Business: a. Consideration and discussion of any unresolved matters from prior meetings. b. Revisiting pending decisions or actions requiring further deliberation. c. Other matters brought up by trustees or members of the board. 4. New Business: a. Proposal, discussion, and potential adoption of any new initiatives or policies. b. Strategic planning — long-term goals, objectives, and vision. c. Board development — recruitment, orientation, and ongoing education/training. d. Other matters related to the nonprofit's mission, purpose, and operation. 5. Open Floor: a. Suggestions, questions, or concerns from trustees. b. Input or comments from members of the board regarding any aspect of the organization. 6. Next Steps: a. Date, time, and location for the next regular board meeting. b. Any immediate actions to be taken or decisions to be made before the next meeting. c. Reminders and follow-up regarding tasks assigned during the current meeting. 7. Adjournment: a. Formal conclusion of the meeting. Trustees are encouraged to come prepared, having reviewed relevant materials and reports beforehand. Attendance, participation, and active engagement in decision-making processes are vital for the successful functioning of the nonprofit. Please confirm your attendance at the Regular Meeting by [RSVP Deadline] to ensure appropriate arrangements are made. In case of any questions or concerns, kindly contact [Contact Name] at [Contact Email/Phone]. We greatly appreciate your commitment, dedication, and contribution to the mission of [Nonprofit Name]. By working together, we continue to make a positive impact in our community and strive towards the betterment of society. Thank you for your attention, and we look forward to meeting you on [Date]. Warm regards, [Nonprofit Board Chair] [Nonprofit Name] Alternate Types of West Virginia Notice of a Regular Meeting of the Board of Trustees of a Nonprofit Corporation: 1. Notice of an Emergency Meeting: — Describes an unscheduled meeting called to address urgent matters or time-sensitive issues. 2. Notice of an Annual General Meeting: — Pertains to the yearly meeting where trustees come together to discuss the nonprofit's overall performance, achievements, and goals for the upcoming year. 3. Notice of a Special Meeting: — Informs trustees of a meeting scheduled to address a specific topic or issue that requires immediate attention or in-depth discussion. 4. Notice of a Joint Meeting: — Refers to a meeting called when two or more nonprofit organizations collaborate on a particular project or initiative, aiming for enhanced outcomes through combined efforts. 5. Notice of an Extraordinary Meeting: — Announces a meeting held to discuss and make decisions on an extraordinary event or circumstance that calls for immediate action or altered procedures within the nonprofit organization.Notice of a Regular Meeting of the Board of Trustees of a Nonprofit Corporation in West Virginia [Nonprofit Name] [Nonprofit Address] [City, State, Zip Code] NOTICE OF REGULAR BOARD MEETING Dear Trustees, This letter serves as an official notice for the upcoming Regular Meeting of the Board of Trustees of [Nonprofit Name]. The meeting will be held on [Date] at [Time] at the [Meeting Venue]. Trustees are requested to mark their calendars and make arrangements to attend this important gathering. AGENDA 1. Call to Order: a. Roll call of board members present and establishment of quorum. b. Welcome and introduction of any guests. c. Approval of minutes from the previous meeting. d. Review and adoption of the meeting's agenda. 2. Reports: a. President's report — an overview of nonprofit activities, highlights, and updates. b. Executive Director's report — program achievements, challenges, and upcoming initiatives. c. Treasurer's report — financial statements, budget updates, and potential funding opportunities. d. Committee reports — updates from any committees established by the board. 3. Old Business: a. Consideration and discussion of any unresolved matters from prior meetings. b. Revisiting pending decisions or actions requiring further deliberation. c. Other matters brought up by trustees or members of the board. 4. New Business: a. Proposal, discussion, and potential adoption of any new initiatives or policies. b. Strategic planning — long-term goals, objectives, and vision. c. Board development — recruitment, orientation, and ongoing education/training. d. Other matters related to the nonprofit's mission, purpose, and operation. 5. Open Floor: a. Suggestions, questions, or concerns from trustees. b. Input or comments from members of the board regarding any aspect of the organization. 6. Next Steps: a. Date, time, and location for the next regular board meeting. b. Any immediate actions to be taken or decisions to be made before the next meeting. c. Reminders and follow-up regarding tasks assigned during the current meeting. 7. Adjournment: a. Formal conclusion of the meeting. Trustees are encouraged to come prepared, having reviewed relevant materials and reports beforehand. Attendance, participation, and active engagement in decision-making processes are vital for the successful functioning of the nonprofit. Please confirm your attendance at the Regular Meeting by [RSVP Deadline] to ensure appropriate arrangements are made. In case of any questions or concerns, kindly contact [Contact Name] at [Contact Email/Phone]. We greatly appreciate your commitment, dedication, and contribution to the mission of [Nonprofit Name]. By working together, we continue to make a positive impact in our community and strive towards the betterment of society. Thank you for your attention, and we look forward to meeting you on [Date]. Warm regards, [Nonprofit Board Chair] [Nonprofit Name] Alternate Types of West Virginia Notice of a Regular Meeting of the Board of Trustees of a Nonprofit Corporation: 1. Notice of an Emergency Meeting: — Describes an unscheduled meeting called to address urgent matters or time-sensitive issues. 2. Notice of an Annual General Meeting: — Pertains to the yearly meeting where trustees come together to discuss the nonprofit's overall performance, achievements, and goals for the upcoming year. 3. Notice of a Special Meeting: — Informs trustees of a meeting scheduled to address a specific topic or issue that requires immediate attention or in-depth discussion. 4. Notice of a Joint Meeting: — Refers to a meeting called when two or more nonprofit organizations collaborate on a particular project or initiative, aiming for enhanced outcomes through combined efforts. 5. Notice of an Extraordinary Meeting: — Announces a meeting held to discuss and make decisions on an extraordinary event or circumstance that calls for immediate action or altered procedures within the nonprofit organization.
