West Virginia Sample Letter for Original copies of Incorporation Materials

• Category: Letters - Legal - Corporations
• State: Multi-State
• Control #: US-0454LTR
• Format: Word; Rich Text

Description

Sample Letter for Original copies of Incorporation Materials [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Address] [City, State, ZIP Code] Subject: Request for Original Copies of Incorporation Materials Dear [Recipient's Name], I hope this letter finds you well. My name is [Your Name], and I am writing to request the original copies of our incorporation materials for [Your Company Name], which was incorporated in West Virginia. As we understand the importance of possessing the original documentation, we would greatly appreciate your assistance in providing us with the following original incorporation materials: 1. Articles of Incorporation: We kindly request the original document submitted to the West Virginia Secretary of State's office, which outlines the foundation of our company, including our corporate name, purpose, registered agent, duration, and authorized shares. 2. Bylaws: Please provide us with the original copies of our company's bylaws, which guide our internal operations, legal obligations, and overall governance structure. These documents were likely drafted to comply with West Virginia state laws. 3. Stock Certificates: We would appreciate receiving the original stock certificates issued to our initial shareholders. These certificates represent the ownership of shares in our company and are vital for maintaining an accurate record of stock ownership. 4. Minutes of Incorporation Meeting: If available, we kindly request the original minutes of the incorporation meeting held by the initial directors and shareholders. These minutes document the decisions made during the meeting, such as appointing officers, adopting bylaws, and issuing stock. 5. EIN Confirmation Letter: If relevant, please provide us with the original confirmation letter from the Internal Revenue Service (IRS) regarding our Employer Identification Number (EIN). This letter is necessary for tax-related purposes and verifying our business entity. We understand that these originals might be essential for your records too, so we propose making certified copies and attesting the authenticity of the duplicates. This way, you can retain the originals while still fulfilling our requirements. Additionally, please inform us if there are any administrative fees associated with retrieving these original documents. We will promptly provide the necessary payment to cover any costs. We kindly request your prompt attention to this matter as we aim to maintain accurate and complete records for our company. Your cooperation in providing these original incorporation materials will be greatly appreciated. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information or if there are any specific procedures we must follow to obtain these documents. Thank you in advance for your assistance, and we look forward to receiving the requested original copies of our incorporation materials at your earliest convenience. Sincerely, [Your Name] [Your Company Name] [Your Position]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Address] [City, State, ZIP Code] Subject: Request for Original Copies of Incorporation Materials Dear [Recipient's Name], I hope this letter finds you well. My name is [Your Name], and I am writing to request the original copies of our incorporation materials for [Your Company Name], which was incorporated in West Virginia. As we understand the importance of possessing the original documentation, we would greatly appreciate your assistance in providing us with the following original incorporation materials: 1. Articles of Incorporation: We kindly request the original document submitted to the West Virginia Secretary of State's office, which outlines the foundation of our company, including our corporate name, purpose, registered agent, duration, and authorized shares. 2. Bylaws: Please provide us with the original copies of our company's bylaws, which guide our internal operations, legal obligations, and overall governance structure. These documents were likely drafted to comply with West Virginia state laws. 3. Stock Certificates: We would appreciate receiving the original stock certificates issued to our initial shareholders. These certificates represent the ownership of shares in our company and are vital for maintaining an accurate record of stock ownership. 4. Minutes of Incorporation Meeting: If available, we kindly request the original minutes of the incorporation meeting held by the initial directors and shareholders. These minutes document the decisions made during the meeting, such as appointing officers, adopting bylaws, and issuing stock. 5. EIN Confirmation Letter: If relevant, please provide us with the original confirmation letter from the Internal Revenue Service (IRS) regarding our Employer Identification Number (EIN). This letter is necessary for tax-related purposes and verifying our business entity. We understand that these originals might be essential for your records too, so we propose making certified copies and attesting the authenticity of the duplicates. This way, you can retain the originals while still fulfilling our requirements. Additionally, please inform us if there are any administrative fees associated with retrieving these original documents. We will promptly provide the necessary payment to cover any costs. We kindly request your prompt attention to this matter as we aim to maintain accurate and complete records for our company. Your cooperation in providing these original incorporation materials will be greatly appreciated. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information or if there are any specific procedures we must follow to obtain these documents. Thank you in advance for your assistance, and we look forward to receiving the requested original copies of our incorporation materials at your earliest convenience. Sincerely, [Your Name] [Your Company Name] [Your Position]