West Virginia Sample Letter to Client regarding Refund of Balance of Retainer

• Category: Letters - Legal - Refund
• State: Multi-State
• Control #: US-0492LTR
• Format: Word; Rich Text

Description

Sample Letter to Client regarding Refund of Balance of Retainer Sample Letter to Client regarding Refund of Balance of Retainer in West Virginia [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Refund of Balance of Retainer Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to discuss the refund of the unused portion of your retainer fee for legal services provided by our firm. First and foremost, I want to express my gratitude for choosing our firm to represent you in [case description]. We have always prioritized providing our clients with exceptional legal services in compliance with the laws and regulations of West Virginia. Upon reviewing the records of your case, it has come to my attention that there is a significant balance remaining from the initial retainer that you paid. Our firm has diligently worked on your case, and I want to assure you that you have received the utmost attention and dedication from our team of legal professionals. According to our accounting department, the actual expenses incurred for your case were substantially lower than initially anticipated. We take our commitment to financial transparency seriously, and it is our policy to refund any portion of the retainer fee that is not utilized for legal services. Based on our calculations, the amount of the refund due to you is $[refund amount]. We have performed the necessary adjustments, taking into account the fees and expenses already incurred on your behalf. Please find enclosed a check issued in your name as a refund for the remaining balance. In addition to the refund check, we have included a detailed breakdown of the services provided and the costs associated with each task. This will give you a comprehensive overview of how your retainer was allocated during the course of our representation. Should you have any questions or concerns regarding the refund or the breakdown of costs, please do not hesitate to contact me directly at [phone number] or via email at [email address]. We value your trust in our services and strive to maintain open and efficient communication with our clients. Once again, I want to express our gratitude for choosing our firm to handle your legal matters. We remain committed to providing exceptional legal representation, and if you require our services in the future, please do not hesitate to reach out to us. Thank you for your attention, and we wish you the best in all your future endeavors. Sincerely, [Your Name] [Your Title] [Law Firm Name]

Sample Letter to Client regarding Refund of Balance of Retainer in West Virginia [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Refund of Balance of Retainer Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to discuss the refund of the unused portion of your retainer fee for legal services provided by our firm. First and foremost, I want to express my gratitude for choosing our firm to represent you in [case description]. We have always prioritized providing our clients with exceptional legal services in compliance with the laws and regulations of West Virginia. Upon reviewing the records of your case, it has come to my attention that there is a significant balance remaining from the initial retainer that you paid. Our firm has diligently worked on your case, and I want to assure you that you have received the utmost attention and dedication from our team of legal professionals. According to our accounting department, the actual expenses incurred for your case were substantially lower than initially anticipated. We take our commitment to financial transparency seriously, and it is our policy to refund any portion of the retainer fee that is not utilized for legal services. Based on our calculations, the amount of the refund due to you is $[refund amount]. We have performed the necessary adjustments, taking into account the fees and expenses already incurred on your behalf. Please find enclosed a check issued in your name as a refund for the remaining balance. In addition to the refund check, we have included a detailed breakdown of the services provided and the costs associated with each task. This will give you a comprehensive overview of how your retainer was allocated during the course of our representation. Should you have any questions or concerns regarding the refund or the breakdown of costs, please do not hesitate to contact me directly at [phone number] or via email at [email address]. We value your trust in our services and strive to maintain open and efficient communication with our clients. Once again, I want to express our gratitude for choosing our firm to handle your legal matters. We remain committed to providing exceptional legal representation, and if you require our services in the future, please do not hesitate to reach out to us. Thank you for your attention, and we wish you the best in all your future endeavors. Sincerely, [Your Name] [Your Title] [Law Firm Name]