[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Failure to Pay Account Balance and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to address an important matter regarding the outstanding account balance on your account, [Account Number]. According to our records, there is an unpaid balance of $[Amount] on your account, which was due on [Due Date]. Several attempts have been made, both through phone calls and reminder letters, to remind you to settle the outstanding payment. Regrettably, we have not received any response or payment from you. As a result, it has become necessary for us to propose the withdrawal of services until the account balance is paid in full. We understand that unexpected circumstances might have caused this lapse in payment, and we are willing to work towards resolving this matter amicably. To facilitate prompt resolution, we propose the following options for settling the outstanding balance: 1. Payment in Full: We request that you remit the full balance of $[Amount] within [Number of Days] days of receiving this letter to reinstate your account and access to our services. 2. Payment Plan: If paying the full balance at once poses a financial burden, we are open to developing a mutually agreeable payment plan. Please contact our office at [Phone Number], or reply to this letter by [Deadline], to discuss the available options. We understand that unforeseen circumstances can affect one's ability to meet financial obligations. If there are any extenuating circumstances that we should be aware of, please let us know. We are committed to working with you to find a solution that works for both parties. However, if we do not receive any payment or response by [Deadline], we will have no choice but to proceed with the withdrawal of our services and take further action to recover the unpaid balance. Should you need any clarification or have any concerns, please do not hesitate to contact me directly at [Your Phone Number] or via email at [Your Email Address]. Our goal is to find a prompt resolution to this matter and maintain a positive working relationship with you. We expect a response from you by [Deadline], which will give us an opportunity to discuss this issue further and avoid any unnecessary inconveniences. Thank you for your immediate attention to this matter. Yours sincerely, [Your Name] [Your Title/Position] [Company Name]
West Virginia Sample Letter to Client - Failure to pay account and proposed withdrawal
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General Format for an Introduction: I would like to request a withdrawal with cause (WC) from [course X]. The severe distress I experienced came to a peak [in the middle of the semester/after the withdrawal deadline] when it became difficult to continue completing my course(s) successfully.
Contents Review the requirements outlined in the contract regarding notice of withdrawal. Consider any legal repercussions or implications of early withdrawal. Draft a formal letter of notice that includes the following: Reason for withdrawal. Date of notice. Intention to withdraw.
Address missed drop/withdrawal deadlines: Explain how your circumstances impacted your decision to meet the term's drop and withdrawal deadlines. If applicable, briefly describe what steps you will take, or have already taken, to address the hardships/challenges that impacted the petitioned courses.
The first paragraph of the letter should clearly indicate that the client relationship is being terminated, note the effective date of termination and provide the status of services agreed upon in previously issued engagement letters.
How to write a letter of withdrawal Notify the employer right away. ... Be honest and clear. ... Thank the employer for their time. ... Provide your contact information. ... Keep your options open.
I am requesting a Retroactive Withdrawal (for all courses scheduled for a term). Describe the extenuating circumstances that affected your academic performance during the term(s) for which you are requesting a retroactive action. Include details about how they affected your academic performance specifically.
Appeal Letter Template First paragraph: clearly explain the semester(s) and/or class(es) for which you are appealing. ... Second paragraph/section: write out the reasons for the withdrawal, grade change, or other request. ... Third paragraph/section: describe any supporting documents you are including with your appeal.
I regret to say that I'm writing to let you know that I have decided to withdraw my application. It's not a decision I took lightly, but ultimately decided it was the best choice for me because [reasons for withdrawing]. I sincerely apologize for any inconvenience this may cause.
