West Virginia Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Failure to Pay Account Balance and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to address an important matter regarding the outstanding account balance on your account, [Account Number]. According to our records, there is an unpaid balance of $[Amount] on your account, which was due on [Due Date]. Several attempts have been made, both through phone calls and reminder letters, to remind you to settle the outstanding payment. Regrettably, we have not received any response or payment from you. As a result, it has become necessary for us to propose the withdrawal of services until the account balance is paid in full. We understand that unexpected circumstances might have caused this lapse in payment, and we are willing to work towards resolving this matter amicably. To facilitate prompt resolution, we propose the following options for settling the outstanding balance: 1. Payment in Full: We request that you remit the full balance of $[Amount] within [Number of Days] days of receiving this letter to reinstate your account and access to our services. 2. Payment Plan: If paying the full balance at once poses a financial burden, we are open to developing a mutually agreeable payment plan. Please contact our office at [Phone Number], or reply to this letter by [Deadline], to discuss the available options. We understand that unforeseen circumstances can affect one's ability to meet financial obligations. If there are any extenuating circumstances that we should be aware of, please let us know. We are committed to working with you to find a solution that works for both parties. However, if we do not receive any payment or response by [Deadline], we will have no choice but to proceed with the withdrawal of our services and take further action to recover the unpaid balance. Should you need any clarification or have any concerns, please do not hesitate to contact me directly at [Your Phone Number] or via email at [Your Email Address]. Our goal is to find a prompt resolution to this matter and maintain a positive working relationship with you. We expect a response from you by [Deadline], which will give us an opportunity to discuss this issue further and avoid any unnecessary inconveniences. Thank you for your immediate attention to this matter. Yours sincerely, [Your Name] [Your Title/Position] [Company Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Failure to Pay Account Balance and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to address an important matter regarding the outstanding account balance on your account, [Account Number]. According to our records, there is an unpaid balance of $[Amount] on your account, which was due on [Due Date]. Several attempts have been made, both through phone calls and reminder letters, to remind you to settle the outstanding payment. Regrettably, we have not received any response or payment from you. As a result, it has become necessary for us to propose the withdrawal of services until the account balance is paid in full. We understand that unexpected circumstances might have caused this lapse in payment, and we are willing to work towards resolving this matter amicably. To facilitate prompt resolution, we propose the following options for settling the outstanding balance: 1. Payment in Full: We request that you remit the full balance of $[Amount] within [Number of Days] days of receiving this letter to reinstate your account and access to our services. 2. Payment Plan: If paying the full balance at once poses a financial burden, we are open to developing a mutually agreeable payment plan. Please contact our office at [Phone Number], or reply to this letter by [Deadline], to discuss the available options. We understand that unforeseen circumstances can affect one's ability to meet financial obligations. If there are any extenuating circumstances that we should be aware of, please let us know. We are committed to working with you to find a solution that works for both parties. However, if we do not receive any payment or response by [Deadline], we will have no choice but to proceed with the withdrawal of our services and take further action to recover the unpaid balance. Should you need any clarification or have any concerns, please do not hesitate to contact me directly at [Your Phone Number] or via email at [Your Email Address]. Our goal is to find a prompt resolution to this matter and maintain a positive working relationship with you. We expect a response from you by [Deadline], which will give us an opportunity to discuss this issue further and avoid any unnecessary inconveniences. Thank you for your immediate attention to this matter. Yours sincerely, [Your Name] [Your Title/Position] [Company Name]