[Your Name] [Your Wedding Planning Company] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Band Name] [Band Address] [City, State, ZIP Code] Dear [Band Name], I hope this letter finds you well. My name is [Your Name], and I am a wedding planner at [Your Wedding Planning Company] based in [City], [State]. I recently came across your band's outstanding performances and talent, and I believe you would be a perfect fit for the upcoming wedding I am coordinating in beautiful West Virginia. I am writing to inquire about your availability and interest in providing live music for the wedding reception. The event is scheduled to take place at [Wedding Venue] on [Date] in [City], West Virginia. The couple, [Couple's Names], have expressed their desire for a vibrant and energetic atmosphere enhanced by captivating live music performances. Here are some key points to consider for the event: 1. Date and Time: The wedding reception is planned to start at [Start Time] and conclude at [End Time]. We anticipate the necessity for approximately [#] hours of live music, including intermittent breaks. 2. Music Genre and Style: [Couple's Names] have shared their preference for [Genre/Style of Music]. It would be wonderful if you could incorporate a blend of [Genre/Style of Music] to cater to the diverse musical tastes of their guests. 3. Song Requests: The couple has prepared a list of songs they would love to hear during their special day. They feel that your band's unique interpretation of these songs will bring a personalized touch to the celebration. I can provide you with the song list upon confirmation. 4. Equipment and Set-Up: We request that your band brings all the necessary sound equipment and musical instruments for the performance. Moreover, please inform us if you have any specific requirements regarding space, staging area, or power outlets. 5. Compensation: We understand that your professional services are invaluable, and as such, we are prepared to offer fair compensation for your time and talent. Please let us know your standard rates, including any additional charges for travel, accommodation, or overtime. [Optional: 6. Additional Services: If you offer any additional services such as providing a DJ during breaks or MC services, please let us know, as this might be of interest to our clients.] If you are interested in collaborating with us for this event, we would appreciate it if you could provide us with more information about your band, including a detailed list of your repertoire, band size, and any experiences performing at weddings or similar events. Additionally, please share any recordings or videos showcasing your band's live performances. We would be happy to arrange a meeting or phone call to discuss further details and answer any questions you may have. Please reach out to me at [Your Email Address] or [Your Phone Number] at your earliest convenience. Thank you for considering this opportunity. We believe that your exceptional musical talents would greatly contribute to making this wedding a memorable and joyful experience for everyone involved. We look forward to hearing from you and potentially working together to create an unforgettable event. Warm regards, [Your Name] [Your Wedding Planning Company]
West Virginia Sample Letter from Wedding Planner or Consultant to Band
State:
Multi-State
Control #:
US-0721LR
Format:
Word
Instant download
Description
Sample Letter from Wedding Planner or Consultant to Band
[Your Name] [Your Wedding Planning Company] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Band Name] [Band Address] [City, State, ZIP Code] Dear [Band Name], I hope this letter finds you well. My name is [Your Name], and I am a wedding planner at [Your Wedding Planning Company] based in [City], [State]. I recently came across your band's outstanding performances and talent, and I believe you would be a perfect fit for the upcoming wedding I am coordinating in beautiful West Virginia. I am writing to inquire about your availability and interest in providing live music for the wedding reception. The event is scheduled to take place at [Wedding Venue] on [Date] in [City], West Virginia. The couple, [Couple's Names], have expressed their desire for a vibrant and energetic atmosphere enhanced by captivating live music performances. Here are some key points to consider for the event: 1. Date and Time: The wedding reception is planned to start at [Start Time] and conclude at [End Time]. We anticipate the necessity for approximately [#] hours of live music, including intermittent breaks. 2. Music Genre and Style: [Couple's Names] have shared their preference for [Genre/Style of Music]. It would be wonderful if you could incorporate a blend of [Genre/Style of Music] to cater to the diverse musical tastes of their guests. 3. Song Requests: The couple has prepared a list of songs they would love to hear during their special day. They feel that your band's unique interpretation of these songs will bring a personalized touch to the celebration. I can provide you with the song list upon confirmation. 4. Equipment and Set-Up: We request that your band brings all the necessary sound equipment and musical instruments for the performance. Moreover, please inform us if you have any specific requirements regarding space, staging area, or power outlets. 5. Compensation: We understand that your professional services are invaluable, and as such, we are prepared to offer fair compensation for your time and talent. Please let us know your standard rates, including any additional charges for travel, accommodation, or overtime. [Optional: 6. Additional Services: If you offer any additional services such as providing a DJ during breaks or MC services, please let us know, as this might be of interest to our clients.] If you are interested in collaborating with us for this event, we would appreciate it if you could provide us with more information about your band, including a detailed list of your repertoire, band size, and any experiences performing at weddings or similar events. Additionally, please share any recordings or videos showcasing your band's live performances. We would be happy to arrange a meeting or phone call to discuss further details and answer any questions you may have. Please reach out to me at [Your Email Address] or [Your Phone Number] at your earliest convenience. Thank you for considering this opportunity. We believe that your exceptional musical talents would greatly contribute to making this wedding a memorable and joyful experience for everyone involved. We look forward to hearing from you and potentially working together to create an unforgettable event. Warm regards, [Your Name] [Your Wedding Planning Company]
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