West Virginia Sample Letter for Request for Payment to Delinquent Account before Filing Suit

• Category: Letters - Legal - Collections
• State: Multi-State
• Control #: US-0743LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form.

Subject: Urgent Notice: Request for Payment to Delinquent Account before Legal Action — [Your Business Name] [Your Business Name] [Your Business Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date] [Customer's Name] [Customer's Address] [City, State, ZIP Code] Dear [Customer's Name], RE: REQUEST FOR PAYMENT TO DELINQUENT ACCOUNT BEFORE FILING SUIT We hope this letter finds you well. We regret to inform you that your account with [Your Business Name] remains past due, despite multiple reminders we have sent previously. At [Your Business Name], it is our priority to maintain a positive and mutually beneficial relationship with all of our valued clients. We understand that unforeseen circumstances may sometimes disrupt payment schedules; however, it is vital that we resolve this matter promptly to ensure an amicable resolution and avoid any further escalation. Account Details: Customer Name: [Customer's Name] Account Number: [Account Number] Outstanding Amount: [Delinquent Amount] Original Invoice Date: [Original Invoice Date] Original Due Date: [Original Due Date] As a reputable business, we have made various attempts to reach out to you to discuss this overdue balance. We have enclosed copies of our previous communications as a reference to demonstrate our commitment to resolving this matter professionally. Unfortunately, all attempts to contact you have proven unsuccessful. Considering the urgency of this matter, we kindly request that you remit the outstanding balance of [Delinquent Amount] immediately. Failure to resolve this matter within [number of days, e.g., 14 calendar days] from the date of this letter will leave us with no choice but to pursue further legal action to collect the debt owed to us. To avoid any adverse consequences, we offer the following payment options: 1. Online Payment: You may conveniently settle the outstanding amount via our secure online payment portal [provide URL]. 2. Bank Transfer: You may initiate a bank transfer to the following account details: Account Name: [Your Business Name] Account Number: [Account Number] Bank Name: [Bank Name] Routing Number: [Routing Number] Swift Code: [Swift Code, if applicable] Once the payment is made, please notify us immediately by emailing the payment confirmation at [Your Business Email] or calling our accounts department at [Your Business Phone Number]. If you require any further assistance or would like to discuss a possible payment arrangement, please do not hesitate to contact us. We strongly urge you to treat this matter with the utmost urgency, as we genuinely prefer an amicable resolution and would like to avoid unnecessary legal complications. Nevertheless, if we do not receive payment or hear from you within the prescribed timeframe, we will be left with no choice but to pursue legal avenues to recover the overdue balance. Please understand that this step will result in additional legal costs and may have a negative impact on your creditworthiness. Furthermore, any legal action taken against you may result in a court judgment being issued, which may further affect your financial standing. We sincerely hope that it does not come to that and kindly request your immediate attention to this matter. We believe that, together, we can reach a resolution that is acceptable to both parties involved. Thank you for your prompt attention to this matter. We look forward to a swift resolution, preserving our positive business relationship, and avoiding any further actions. Yours sincerely, [Your Name] [Your Position] [Your Business Name]