[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Organization Name] [Organization Address] [City, State, ZIP] Subject: Request for Documents — [Specific Information] Dear [Recipient's Name], I hope this letter finds you well. My name is [Your Name], and I am writing to formally request certain documents from your esteemed organization. I am currently working on a project/pursuing research/studying [explain the purpose of the request], and I believe that the documents held by your organization would greatly assist me in my undertaking. Specifically, I am seeking the following documents related to [briefly mention the topic or subject]: 1. [List the specific documents and files you are requesting] 2. [List a second specific document, if applicable] 3. [List additional documents, as necessary] I kindly request you to provide these documents in an electronic format such as PDFs or Word documents, if available. However, if they are only available in hard copy, please inform me and provide instructions on how I can obtain copies. Furthermore, I understand that there may be costs associated with retrieving, compiling, and providing these documents. Please notify me in advance regarding any fees or charges, and I am willing to bear these expenses to acquire the requested information. Additionally, if there are any restrictions, limitations, or conditions for accessing the documents, please inform me of these requirements as well. I assure you that I will comply with any necessary procedures to gain access to the desired materials. To facilitate the process, I have enclosed a self-addressed envelope along with this letter for your convenience. Please use this envelope to send the requested documents to the address mentioned above. If there is any additional information required or any specific procedures to follow, kindly include them in your response. I kindly request you to provide these documents within [state a reasonable time frame, such as 15 business days], as prompt access to the information is crucial for the successful completion of my project. Your cooperation and timely response will be greatly appreciated. Should you have any questions or require further clarification, please do not hesitate to contact me via email or phone. Thank you for considering my request, and I am grateful for your assistance. Yours sincerely, [Your Name]
Wyoming Sample Letter for Request for Documents
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How to fill out Wyoming Sample Letter For Request For Documents?
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(a) All public records shall be open for inspection by any person at reasonable times, during business hours of the state entity or political subdivision, except as provided in this act or as otherwise provided by law, but the official custodian of any public records may make rules and regulations with reference to the ...
How to Make a California Public Records Act Request: a 10-Step Guide Decide what information and records you really want to request. ... Try to figure out what agency has those records. ... Optional ? try to figure out whether they have to give you the records you want. ... Write the request. ... Send the request. ... Wait for a response.
Dear Public Official: Pursuant to the [your state's public records law], I would like to obtain a copy of the following public records: [Be sure to describe the records sought with enough detail, or as the statute indicates, for the public agency to understand the request and be able to respond.]
I was treated in your office [at your facility] between [fill in dates]. I request copies of the following [or all] health records related to my treatment. [Identify records requested (e.g., medical-history form you filled out; physician and nurses' notes; test results; consultations with specialists; referrals).]
The Wyoming Sunshine Lawis a series of laws designed to guarantee that the public has access to public records of government bodies at all levels. The definition of records includes all documents, no matter their physical form, that have been created or received by government agencies in the course of public business.
The Public Records Act defines "public records" as "the original and copies of any paper, correspondence, form, book, photograph, photostat, film, microfilm, sound recording, map drawing or other document, regardless of physical form or characteristics that have been made by the state of Wyoming and any counties, ...
All fifty U.S. states and the District of Columbia also have freedom of information laws that govern the public's access to government records at state and local levels. These laws go by many different names including Sunshine Laws, Public Records Laws, Open Records Laws, etc.
Sample FOIA Request Letter Dear FOIA Officer: This is a request for records under the Freedom of Information Act [or Privacy Act]. I am requesting [please describe the documents you seek in as much detail as possible. Include any file names or file numbers, if applicable.
Criteria It must be in writing and signed by the person making the request; It must state that the request is being made pursuant to the FOIA; It must reasonably describe the records being requested; It must state the category of the requester for fee purposes (i.e., commercial, media, educational, all other);
Dear Sir/Madam: This is a request under the Freedom of Information Act. I request that a copy of the following document(s) be provided to me: [identify the documents as specifically as possible. i.e. all investigative records concerning ABC company, located at 555 Main Street, City, State, in the years 1997-1999.
