Business Letter Insert Conditional Fields For Free

Place your cursor where you want the conditional text to go. Go to Mailings > Rules > If...Then... Else. In the Field name list choose the field from your data source that will determine the conditional text.

Click Insert Word Field and select If...then...else. A screen appears allowing you to select the field you want to evaluate. Select the field name from the Field name list that corresponds to the data field on your Control Report that will be used to create the conditional statements.

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To add a conditional field in MS Word, ensure that your text cursor is located in your document where you want the conditional text to display, then click on the "Insert" tab then click on the "Quick Parts" icon in the "Text" group (Newer versions of Word will not have the Quick Parts icon, but they will have the Field

In the template document, while the merge field is selected, do the following to display the field code: Press Shift + F9 on Windows. Remove " \\ MERGEFORMAT " from the field code. Enter the switch in the field code. For example: Update the field: Press F9 on Windows.

The curly brackets represent field braces, which you must insert by pressing Ctrl+F9 (you can't type them).Press CTRL+F9.Type IF.Press CTRL+F9.Type "MERGEFIELD" and the name of the field.Go outside the inner brackets.Type the operator and the comparative.Then the true and false options quoted.

At their simplest, they can be used to suppress unwanted spaces and commas in an address, if a field is blank. They can also be used in the main body of a letter or other mail merge document for things like inserting his or her, he or she, depending on gender.