Categorize Email Document For Free

Label messages in your inbox On your computer, go to Gmail. Select the messages. At the top, click Labels. Select a label, or create a new one.

Categorize with labels, tags and flags Labels and tags allow you to assign email-specific categories that help you search for emails in your inbox or auto-move them to certain folders. These might include the name of individual projects, clients, types of tasks or deadlines.

Use Folders, Labels, and Tags Folders can be used to organize business emails based on client, project, or any other category that suits your needs. Labels and tags can further break down the specifics of incoming emails and even be used to prioritize messages (we'll get to that) or log the actions you need to take.

Folders, or labels, or tags Folders and labels allow you to sort incoming emails into categories. Categorizing email via a filing system makes it easier to find specific emails later, to assign emails to particular teammates members, or to create buckets of action items to deal with at designated times.

We've simplified this by breaking down emails into three main categories: Interaction with external parties (higher importance) ... Internal communication about business-critical methods (mid to high importance) ... Personal and casual interaction (low importance)

How to organize your email inbox Sort your emails into folders. ... Create a to-do list from your emails. ... Use tags and folders to make searching for emails easier. ... Create actionable folders for incoming emails. ... Use your email provider's task list function. ... Set up an auto-action process. ... Categorize with labels, tags and flags.

Switch to labels from folders In Gmail, you use labels to categorize your email. Labels are like folders, but with a twist?you can apply several labels to an email, then later find the email by clicking any of its labels from the left panel. You can also search by label.

Enable Automatic CategorizingRight-click an email from your Inbox that matches the criteria of the Category you're about to create.Choose "Create Rule" to bring up the Create Rule dialog box.Skip the simple options and go straight to "Advanced Options" using the button in the corner.More items...

When you use categories with internal codes or potentially embarrassing keywords, the recipient will not see them.

6 Best ways to organize emails in OutlookSort emails by priority. This is where folders come in handy.Create automatic rules.Organize Outlook inbox with colored categories.Use Flags to set reminders.Organize by conversation thread (to clean up clutter)Advanced Outlook organization with Quick Steps.Nov 1, 2021