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Whether it be to bill a client or to approve and process an invoice you've received, the PDF format is your best bet.

When it comes to invoicing, it's important to add a due date to encourage quick payment. Because an invoice is an official request for payment, adding the due date makes it clear for the customer. It helps avoid any ambiguity about when the payment is expected and any potential for denial of knowledge of that topic.

What you need to include on any invoice Your name or company name. Your contact information. Your customer's company name and address. The date the goods or services were provided. The date of the invoice. A breakdown of costs that show prices, hours, or quantities of the goods and services delivered. A subtotal of net costs.

How to format an invoice Your business name and contact details. Your customer's name and contact details. The label 'Invoice' A unique invoice number. The invoice date and date of supply. A description of the goods or services and their prices. VAT (if applicable) Subtotals and totals.

Typically, businesses use payment due upon receipt to signify that payment is due by the following business day. Net 7, 10, 30, 60, 90: These terms refer to the number of days in which a payment is due. For example, Net 30 means that a buyer must settle their account within 30 days of the date listed on the invoice.

Rather than go with Net-30, consider making due dates within 14 or 15 days. That shorter timeframe means that clients, even if they pay a week or two late, are still paying within 30 days. The longer the due date window, the longer your potential for late payments and the need to chase down invoices.

3. Calculate the invoice due date by adding the payment terms (in days) to the invoice date. 4. If two parties are involved, one party purchases from another party and then sell it to yet another party, and instead of paying the gross amount, he may just spend the net amount.