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Simply put, a controlled document is a document that is subject to certain controls to ensure its accuracy and completeness. In order to be considered a controlled document, it must meet certain criteria, such as being approved by a designated authority and having a defined review and update schedule.

How to maintain document control Establish document control procedures and workflows. Be prepared for every situation by putting seamless processes in place. ... Automate processes where appropriate. ... Focus on people: pick the right authorisers and hire a document controller. ... Implement a document control management software.

What is document management vs document control? Document management is about storing, sharing, and tracking documents to improve the efficiency of your operations. But document control is about marshalling the flow of knowledge and data in your organisation.

Examples of controlled documents include engineering drawings, industrial diagrams, operating procedures, contracts, and plans. The process of document control manages the revisions of documents insuring that only the latest version is available to its users.

Document control refers to the processes a business develops to oversee the creation, review, modification, issuance, distribution and accessibility of their documents. These controls define the way the entire lifecycle of each document is managed from creation through to approval and obsolescence.

The document control software streamlines review, approval, distribution, retrieval, and obsolescence processes for documents. You'll gain revision control and revision history tracking while being able to enforce document standards. You'll also be able to automate the periodic review of aging documents.

How to start a document control system Step 1: Identify documents and workflows. ... Step 2: Establish ownership and quality standards. ... Step 3: Name and classify documents. ... Step 4: Create revision protocols. ... Step 5: Manage security and access. ... Step 6: Classify and archive documents to ensure version control.