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The original invoice and copy will have the same charge details and amount to be paid. However any change done in the Company details will be reflected in the invoice copy, examples: Billing address, legal address, customer reference, Purchase order number, etc.

An invoice number can be any string of numbers and letters. You can use different approaches to create an invoice number, such as: numbering your invoices sequentially, for example, INV00001, INV00002. starting with a unique customer code, for example, XER00001.

Sending invoices via different methods: The duplicate invoice can occur when organizations send the same invoice across other channels or formats. Data entry errors: When employees create invoices manually, the chances of data entry mistakes are high. Misreading information or typos will eventually cause a huge loss.

Invoice numbers are a mandatory invoice field. They should be assigned sequentially, meaning that the number of each new invoice increases. Legally, an invoice number sequence should never contain repeats or gaps.

Duplicate invoice numbers can happen for various reasons, such as human error, system glitches, poor communication, or lack of standardization.

To reduce or eliminate duplicate invoice payments, build these practices into your accounts payable routine: Reduce manual invoice data entry. ... Collect standard vendor documents. ... Cleanse your vendor database. ... Pay your invoices promptly. ... Reduce the number of vendors you work with. ... Limit vendor payment methods.

Invoice numbers can help a business keep track of its expenses and incoming payments in an organized manner. It can be made up of just numbers, letters, unique characters, or a combination of these. The invoice number is usually located at the top of an invoice in the header section.