Discard Chart Invoice For Free

Use void if you have raised a sales invoice in error and want to remove it from revenue, accounts receivable etc. For audit purposes the voided invoice will still be listed in invoices but will not affect the accounts.

Open invoices should be directly deleted unless they are needed for a later date. By deleting the invoice, users will be permanently removing it from their company file. On the other hand, voiding an invoice cancels a particular payment or invoice.

All answers (1) A credit note allows you to add notes as to what happened and to control the date of the credit so you can record the credit in a different date than the invoice. Void treats the invoice as if it never existed. Your choice, however, if the invoice period is locked and reported, use a credit note.

Voiding changes the amount of the check to zero but keeps a record of the transaction in your books. Deleting on the other hand removes the transaction entirely in QuickBooks. It also causes the bill(s) paid to return to unpaid status.

For good bookkeeping, it's better to void a transaction, when you can, rather than delete it so you keep a record of the transaction. You can delete all transaction types in QuickBooks, but you can only void certain transaction types.

Voiding changes the amount of the check to zero but keeps a record of the transaction in your books. Deleting on the other hand removes the transaction entirely in QuickBooks. It also causes the bill(s) paid to return to unpaid status.

If you want to cancel an invoice, you can void it. Voiding an invoice cancels the invoice without deleting it, thereby preserving historical information for any future audits. When you void an invoice, any settled payments will be removed, and the corresponding payment will be unsettled.