Discard Highlight Invoice For Free

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By deleting the invoice, users will be permanently removing it from their company file. On the other hand, voiding an invoice cancels a particular payment or invoice. Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero.

If you want to cancel an invoice, you can void it. Voiding an invoice cancels the invoice without deleting it, thereby preserving historical information for any future audits. When you void an invoice, any settled payments will be removed, and the corresponding payment will be unsettled.

In QuickBooks Self-Employed (QBSE), once an invoice is marked as paid, there isn't a way to undo it. Thus, you'll need to delete the invoice and recreate it.

If you've already approved it and it was a mistake, you can only void it, so it doesn't clutter up you dashboard. Deleting is only available for bills in draft - Xero is kind of assuming there might be some errors in there, and it's OK to remove them. If you Delete, there is no trace.

If Payments or Credits have been recorded for the invoice, you have to first delete the payments and credits applied to them and then delete the invoice. Hence, it is not recommended to delete the invoice. Instead you can void the invoice. Voiding an invoice will not remove it from the organization.

Well, just link the Invoice with respective payment and this is called as clearing. Clearing takes place at line item level i.e individual lines in an FI document are cleared via various standard transactions depending on the type of account in the line item (Vendor, Customer or G/L account).