Discard Payment Invoice For Free

You can cancel individual invoices that have an approved or paid status, without doing a return transaction. Reverse invoices can be used to remove erroneously entered invoices, and credit or debit memos.

If an invoice is paid, you need to remove the payment before you can void the invoice. You can reuse the invoice number of a draft or awaiting approval invoice after it's been deleted. If you want to reuse the invoice number of an approved invoice, you need to change the number before you void the invoice.

An Invoice cannot be reversed if it has any Payments, Adjustments, or prior credits applied to it. In order to reverse or credit the invoice, all entries attached to the invoice (payments, adjustments, credits) must first be voided. It also cannot be reversed if it is a Credit Invoice.

Activities To reverse a billing document, on the SAP Easy Access screen, choose Convergent Invoicing Billing Documents Reverse. To select the document to be reversed, either enter the document number directly, or enter the business partner and contract account. Specify a reversal reason. Run the program.

If you want to cancel an invoice, you can void it. Voiding an invoice cancels the invoice without deleting it, thereby preserving historical information for any future audits. When you void an invoice, any settled payments will be removed, and the corresponding payment will be unsettled.

Hence, it is not recommended to delete the invoice. Instead you can void the invoice. Voiding an invoice will not remove it from the organization.

An Invoice cannot be reversed if it has any Payments, Adjustments, or prior credits applied to it. In order to reverse or credit the invoice, all entries attached to the invoice (payments, adjustments, credits) must first be voided. It also cannot be reversed if it is a Credit Invoice.

Reverse Invoice is a single atomic operation that does the following: A credit memo is automatically generated and applied to the incorrect invoice to reduce the invoice balance to zero.

After a posted sales invoice has been partially or fully paid, you cannot correct or cancel it from the posted sales invoice itself. Instead, you must manually create a sales credit memo to void the sale and reimburse the customer, optionally managed with a sales return order.

For good bookkeeping, it's better to void a transaction, when you can, rather than delete it so you keep a record of the transaction. You can delete all transaction types in QuickBooks, but you can only void certain transaction types.