Discard Spreadsheet Invoice For Free

By deleting the invoice, users will be permanently removing it from their company file. On the other hand, voiding an invoice cancels a particular payment or invoice. Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero.

Well, just link the Invoice with respective payment and this is called as clearing. Clearing takes place at line item level i.e individual lines in an FI document are cleared via various standard transactions depending on the type of account in the line item (Vendor, Customer or G/L account).

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Here's how: Click Sales at the left panel. Choose the Invoices section. Choose the invoices that you want to delete by putting a checkmark in the box beside the invoice number. Click the Batch actions drop-down arrow.You'll be prompted with Are you sure you want to delete the selected invoices? and then, hit Delete.

If Payments or Credits have been recorded for the invoice, you have to first delete the payments and credits applied to them and then delete the invoice. Hence, it is not recommended to delete the invoice. Instead you can void the invoice. Voiding an invoice will not remove it from the organization.

You can check the status of that invoice. It will show 'Void'. You can also delete an invoice when it has been void. The list of void invoices can be filtered.

If you want to cancel an invoice, you can void it. Voiding an invoice cancels the invoice without deleting it, thereby preserving historical information for any future audits. When you void an invoice, any settled payments will be removed, and the corresponding payment will be unsettled.