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Because they are based on delivery routes instead of more permanent boundaries, the last 4 digits of a complete ZIP code can change often. Five-digit ZIP codes also change, but they do so infrequently.

Apply a predefined postal code format to numbers Select the cell or range of cells that you want to format. , click the arrow, and then click More Number Formats. In the Format Cells dialog box, under Category, click Special. In the Type list, click Zip Code or Zip Code + 4.

Go to File > Options > Advanced. Scroll down to the General section, select the check box Confirm file format conversion on open and click OK. Start your Mail Merge as usual (the detailed steps are here).

Format Cells to Display a Zip Code Format - YouTube YouTube Start of suggested clip End of suggested clip So what we want to do is you want to right click go into format cells. And there is a specialMoreSo what we want to do is you want to right click go into format cells. And there is a special category. And we have a zip code type.

Now your nine-digit ZIPs are shortened to five-digit zip codes....Follow the steps below to shorten to five digits: Insert a new column to the right of your current zip code column. Type or copy and paste =LEFT(C2,5) , replacing C2 with your cell's identifier. Drag the formula down the rest of your column.

Select the cell or range of cells that you want to format. Press Ctrl+1 to load the Format Cells dialog. Select the Number tab, then in the Category list, click Custom and then, in the Type box, type the number format, such as 000-00-0000 for a social security number code, or 00000 for a five-digit postal code.

Select the cell or range of cells that you want to format. , click Custom. In the Format Cells dialog box, under Category, click Special. In the Type list, click Zip Code or Zip Code + 4.