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PHI can be disclosed without authorization if it cannot be used to identify a person. Yes, the HIPAA privacy rule REQUIRES the covered entity verify the identity and authority of the person requesting the PHI. Yes, otherwise you may give PHI to the wrong person.

Should documents containing PHI be shredded? Yes, to protect the privacy of your patients, documents containing PHI should be shredded, using a professional shredding service.

Destruction of Patient Health Information Paper record methods of destruction include burning, shredding, pulping, and pulverizing. Microfilm or microfiche methods of destruction include recycling and pulverizing. Laser discs used in write once-read many document-imaging applications are destroyed by pulverizing.

For electronic records, there are a few different methods of destruction: Overwrite old files. Degauss or expose the media to a magnetic field. Destroyed by disintegration, pulverization, melting, incinerating or shredding.

Under HIPAA, a covered entity provider can disclose PHI to another covered entity provider for the treatment activities of the recipient health care provider, without needing patient consent or authorization.

What Happens to Medical Records and PHI After 10 years? Federal law allows medical providers to destroy medical records after six years but some states require a longer retention period. If the medical records pertain to a child, you may be required to retain them for more than 10 years.

If scanned appropriately, the electronic record can legally take the place of the paper record, and the paper record can be destroyed once it is scanned. Like all records, scanned records must be accessible, retrievable, and readable for the full retention period attached to the records.