Distribute Wage Document For Free

Payroll 101: What Payroll Documents Do You Need Before You Can Pay Your Employees? Employer Identification Number (EIN) ... State/Local Tax ID Number. ... State Unemployment ID Number. ... Employee Addresses and SSNs. ... I-9. ... W-4. ... State Withholding Allowance Certificate. ... Department of Labor (DOL) Records.

This includes time cards, work and time schedules, wage rate tables, job evaluations, etc. 3 years: Payroll records should be kept 3 years, including paystubs, payroll advance records, etc. 4 years: Employment tax documentation includes Form W-4, W-2s, records detailing fringe benefits, tip allocation, sick pay, etc.

How to calculate and do payroll on your own Step 1 ? Calculate hours worked and gross pay. ... Step 2 ? Process payroll deductions. ... Step 3 ? Calculate net pay and pay employees. ... Step 4 ? File tax reports. ... Step 5 ? Document and store payroll records. ... Step 6 ? Report new hires.

Payroll file checklist Employee name and address. Employee date of birth and Social Security number. Employee occupation. Offer letter. Pay authorization. Form I-9, Employment Eligibility Verification. Form W-2, Wage and Tax Statements. Form W-4, Employee's Withholding Certificate.

What is a PD4R notice. A PD4R notice is issued to you when there is a difference between the total remittances made in the year and the total of the reported amounts on the T4 type slips, such as the T4 and T4A.

If you were employed during the year, you'll receive a T4: Statement of Remuneration Paid slip from your employer. This slip shows the income you earned in the year as well as any deductions (such as income tax, CPP and EI contributions, union dues, etc.).

What Kind Of Records Do I Need To Keep? Names, addresses, and Social Security numbers of all employees. Workweek information (e.g., start and end dates) Hours worked each day/total hours worked each week. How each employee is paid (e.g., hourly, salary) Pay rate. Overtime earnings (if applicable)

Each of your employers will issue a T4 slip for your employment for the year. When an employer gives you a T4 slip, they also send a copy of it to the CRA. Employers have until the end of February each year to issue their employees' T4 slips for the preceding tax year.