Document Software - Accessibility Online For Free

Plan, organize and structure Using built-in tools for headers, lists, and tables creates document structure. Use markup properly rather than for visual effects like bolding or adding spaces. The PDF format is the most widely used on the web. Become familiar with the steps required to produce accessible PDFs.

HTML documents are best for accessibility and you should always consider publishing your document in HTML.

For broad accessibility and inclusion, the most useable file type across all assistive technologies (such as screen readers) is a standard HTML page accessed online through a browser program (such as Google Chrome, Microsoft Edge, or Firefox).

In this topic Best practices for making Word documents accessible. Avoid using tables. Use built-in title, subtitle, and heading styles. Add alt text to visuals. Add accessible hyperlink text. Use accessible font format and color. Create accessible lists. Adjust space between sentences and paragraphs.

Use uniform and hierarchical headings to structure the document. Use the simplest table configuration possible. ... Use link text that describes the destination. Use true bulleted and numbered lists, rather than using the tab key, as screen readers cannot interpret tabs.

Open the PDF and then from the All tools menu on the left, select View more and then select Prepare for accessibility. Or, from the top menu, select See all tools. Then, scroll down to Prepare > Prepare for accessibility and select Open.

PDFs and Accessibility Alternatively, many PDF files are simply images of text that are created by scanning hard copy documents. Unfortunately, image-based PDFs are completely inaccessible as they are and require conversion into text using optical character recognition (OCR) software before they are accessible.