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The steps you need to take Develop a policy. A policy will ensure that everyone involved understands the goal of maintaining accurate documentation. ... Create a diagram. ... Maintain change logs. ... Describe all hardware components. ... Affix labels to all hardware components.

The ultimate goal of IT documentation is to help employees avoid wasting valuable time tracking down the information they need to perform a specific task. It shares much in common with technical documentation, which comprises externally-facing manuals and user guides that explain how to use a product or service.

An Electronic Document Management System (EDMS) is a software that centrally stores and organises documentation in one digital repository. Types of EDMS include 'self-built', proprietary 'on-premise', and cloud-based solutions.

How to create a SharePoint document management system Step 1: Plan how you will organize your documents. ... Step 2: Define the categories and metadata of your documents. ... Step 3: Create the metadata columns for your documents. ... Step 4: Create the content types for your documents.

The four kinds of documentation are: learning-oriented tutorials. goal-oriented how-to guides. understanding-oriented discussions. information-oriented reference material.

5 Steps for Documenting Your Systems Identify Your Key Systems. ... Draw Up a ?Systems Diagram? ... Make a Prioritized Business Systems Listing. ... Assign Accountabilities for Documenting the Systems. ... Develop and Use a Standard Approach for Documentation.

IT Documentation Best Practices First, make a plan for documentation. Plan what information you will document and how you will document it. Also, be sure to make documentation a regular part of your schedule. The more consistently you record this type of information, the quicker and easier it will become.

An on-premise DMS is a data storing and managing software with data servers installed on the premises of the organization, allowing businesses to store, manage, analyze, and monitor electronic files and folders.