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We've simplified this by breaking down emails into three main categories: Interaction with external parties (higher importance) ... Internal communication about business-critical methods (mid to high importance) ... Personal and casual interaction (low importance)

Move messages into a folder Select an email message. Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Shift key and select other messages, and then click, drag, and drop them into a folder.

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup. Do any of the following: View the total size of your mailbox and of individual folders within it. Find items older than a certain date or larger than a certain size.

How to quickly declutter your Outlook inbox - YouTube YouTube Start of suggested clip End of suggested clip How to quickly tidy up your outlook inbox. First select the most recent email in a thread. NowMoreHow to quickly tidy up your outlook inbox. First select the most recent email in a thread. Now select the arrow next to the delete icon.

6 Best ways to organize emails in Outlook Sort emails by priority. This is where folders come in handy. ... Create automatic rules. ... Organize Outlook inbox with colored categories. ... Use Flags to set reminders. ... Organize by conversation thread (to clean up clutter) ... Advanced Outlook organization with Quick Steps.

How to organize your email inbox Sort your emails into folders. ... Create a to-do list from your emails. ... Use tags and folders to make searching for emails easier. ... Create actionable folders for incoming emails. ... Use your email provider's task list function. ... Set up an auto-action process. ... Categorize with labels, tags and flags.

Keeping your inbox organized ensures you don't waste time sifting through unimportant messages. Email service providers offer many features to organize inboxes. Outlook allows you to create folders and categories to arrange your emails. Outlook also lets you define rules to automatically move emails into folders.