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Vouchers document that the goods purchased were actually received, which supports the auditor's assertion that the goods and services posted to the financial statements truly exist. Vouchers also justify the firm's cash payments to vendors and document the general ledger accounts used to post the transaction.

Voucher posting process is used to create accounting entries for vouchers. We discussed the accounting entry templates in the common configurations section. The offset accounts that we specify on accounting entry templates are used by the voucher posting process to generate accounting entries.

You can access the Voucher Approval page from your worklists, manually inspect the voucher information, and either approve or reject a voucher for payment. When you enter the Voucher Approval component, the voucher is typically presented in a pending status?payment has not been approved or denied.

In PeopleSoft Payables, the Voucher Build process creates voucher record sets for consigned items that have been consumed and costed. It does this by: Extracting data from the Depletion Accounting Entry table (CM_DEPLETE). Selecting rows for which the Voucher Build status is T (to be vouchered) or E (error).

Understanding Adjustment Vouchers Use adjustment vouchers to adjust existing vouchers or to relate two vouchers to each other. You can manually enter adjustment vouchers or automatically create a debit memo adjustment voucher through the Matching Application Engine process (AP_MATCH).

A voucher should contain the following details: Invoice number and date by the supplier. Details of the supplier such as its name, address and contact information. Amount due and due date of payment. Purchase order details. Details of goods receipt. Proof of payment done against the invoice.