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HIPAA requires those sensitive documents to be appropriately safeguarded to prevent unauthorized access and viewing. Electronic. You also must keep sensitive electronic documents secure with appropriate technical safeguards.

For example, you may not include the patient's name as this violates HIPAA standards. Instead, a fax cover sheet may have the patient's case number for easy reference. In some cases, you may include the physician's contact number, case number, and insurance policy number on the fax cover sheet.

PRINTING A PASSWORD-PROTECTED FAX(HOLD SETTING FOR RECEIVED DATA PRINT) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.

How to stop a fax with fax software Most fax software opens a dialog box when a fax is sending. ... If there is a phone handset connected via the ?EXT? port, you can pick it up and put it down. ... Unplug the telephone line that connects the computer to the phone jack. Power off or turn off the computer.

Any patient data should be in the fax body and not in any of the data fields. Maintain a copy of the confirmation sheet of the fax transmission, including the necessary data such as time and recipient's number. Confirm fax delivery by phoning the recipient. Received faxes are to be stored in a secure location.

When sending a fax, include a cover sheet indicating the date and time sent; the recipient's name and fax number; and the sender's name, organization and phone number. The fax cover sheet should NEVER include a patient's name or any other PHI. 2. Include a privacy statement in the fax cover sheet.

Encrypt Your Message In your email's subject line add /fax=faxnumber, where faxnumber is the destination number, (e.g. This is a test message /fax=+12125551212). Multiple recipients may be entered by separating them with semicolons ';', (e.g. /fax=faxnumber1;faxnumber2;faxnumber3).