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Bates Numbering, also known as Bates Stamping, is an indexing method used for legal, business and medical documents (PDFs in most cases). Bates Numbers are perceived as digital reference points used to uniquely identify and label each page in a set of documents.

Bates numbering is a method of indexing legal documents for easy identification and retrieval. Each page of each document is assigned a unique Bates number that also indicates its relationship to other Bates-numbered documents. Bates numbers appear as headers or footers on the pages of each PDF in the batch.

The Bates prefix is specified with at least one letter and up to six letters and sequential numbering with seven digits, starting 0000001, unless otherwise instructed at or prior to time of job commencement. The Lexbe eDiscovery Platform (LEP) does not allow Bates Stamping without a prefix.

Bates numbering best practices Use the right number of digits. In Bates numbering, the number of digits in a number is often used to indicate how many pages are in a specific document set. ... Add extra information. ... Make sure each number is unique. ... Keep it consistent.

Then follow these steps to automatically add Bates Numbers to each page in the document set: Open the file. Click Tools. Select Edit PDF. Choose More. Click Bates Numbering and Add. Select Output Options to customize the serial numbers. Click OK.

Bates Numbers typically have a prefix or suffix. For example, a paralegal might label the first page of Mr. Smith's case file with 0001/SMI. The first part of the series tracks the page number, while the second element remains constant and represents the client's last name.

Consistently adding Bates numbering, usually to the header or footer of each page, as you enter documents into your firm's system is an excellent way to: Organize documents. Make pages and documents easier to find.