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Proforma invoices are preliminary invoices that inform clients about the terms of sale. The preliminary invoices are created for internally checking invoices or for enabling customers to check their invoices. The invoices are not included in accounts receivable and payable.

An invoice sent by a seller to an international buyer detailing the goods to be purchased and the precise terms of the purchase, including purchase price and currency. This document should also provide the Harmonized code(s) of the goods to ensure the correct calculation of customs duties.

The commercial invoice is more like the legal document of the actual sale. This document is used to record the AR for the seller and AP for the buyer. In some countries, a proforma invoice is accepted in lieu of commercial invoice to process import customs procedures to release cargo out of the country.

Like a regular invoice, proforma invoices should include contact details, a date of issue, a description of the goods or services provided, the total amount due, and any VAT. They might also include payment details or terms and conditions such as which methods of payment you accept and when payment is expected.

Note: only after a pro forma invoice is converted into a true invoice will its value be registered in your account. This is because, until that point, there is no guarantee the customer will agree to your terms.

Tax invoice is used to notify the buyer that the payment is due.Pro Forma invoice is used to provide the prospective customer an estimate about price, type of goods as well as other terms of sale in advance. Thus, the prospective customer may decide whether to purchase goods or not on the basis of Proforma Invoice.

Proforma applies to invoices that are not yet completed which means that the invoices do not have an invoice number that is needed for every legal invoice. Unlike an invoice, a proforma invoice is an estimate or a quote that outlines the goods and services that a seller commits to selling.

The pro-forma invoice is issued before sales takes place. Once after receiving pro-forma invoice from the supplier, the buyer sends a purchase order or opens a letter of credit to the supplier.Normally purchase order is prepared by buyer on the basis of pro forma invoice sent by seller to buyer.

Why payments cannot be made on proforma invoices For starters, a proforma invoice is not a legal document. This means that the customer has no legal obligation to pay the amount on the proforma invoice.

The simple answer is no, a payment cannot be made on a proforma invoice.