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A pro forma invoice is made before the sale happens. For example, a supplier will issue a pro forma invoice if a customer requests him to produce a document for goods or services yet to be delivered. Hence, it is usually issued before the issue of tax/commercial invoice.

A pro forma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. The invoice will typically describe the purchased items and other important information, such as the shipping weight and transport charges.

An international proforma invoice will be more detailed than a domestic quotation, and should include the following 12 items:Seller's and buyer's names and addresses.Buyer's reference number and date of inquiry.List of requested products and a brief description.Price of each item (in U.S. dollars).Delivery point.More items...?Oct 2, 2019

Many export transactions, particularly initial export transactions, begin with the receipt of an inquiry from abroad, followed by a request for a quotation. A pro forma invoice is a quotation prepared in the format of an invoice; it is the preferred method in the exporting business.

As a pro forma invoice does not act as an official tax invoice in the eyes of the tax office, it negates any obligation to report the transaction for either GST or income tax purposes until the issuer is certain of the goods being delivered and paid for.

How Do You Use a Proforma Invoice?Download your free proforma invoice template.Add your name, your business name and your contact information.Customize with your business branding and logo.Fill out the customer's name, business and contact details.Include a unique invoice file number, invoice date and payment due date.More items...

Proforma Invoices are usually used for customs purposes only, often where unsold goods are being shipped. Commercial Invoices are usually used where sold goods are being shipped.