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Commercial invoices reflect the actual sale and demand payment for the goods or services, whereas pro forma invoices serve as estimates or bids and give potential customers a general idea of projected prices.

It's good form to include a proforma invoice whether or not it is requested. It is a blueprint for the entire export process. When it's correctly completed, it contains several key pieces of information that will be used on many of the export forms, including a final export invoice, you'll need to create later.

The key point to remember is that a proforma is usually sent to a customer or client when they've committed to purchasing from you, but can't be sent an official invoice because the final details still need to be confirmed. Once the customer agrees to everything, then you deliver the goods and issue a formal invoice.

A proforma invoice is a preliminary invoice that is sent to a buyer before a sale is confirmed. This invoice highlights the deliverables from the seller's end such as the goods or services to be delivered, their prices, shipping information, and delivery date.

Is a proforma invoice legally binding? Although a proforma includes much, if not all, of the same information that appears on a final sales invoice, it doesn't carry the same legal weight and shouldn't be used for accounting purposes, or as a binding agreement.

[13MB] A pro forma invoice is a quote in an invoice format that may be required by the buyer to apply for an import license, contract for pre-shipment inspection, open a letter of credit or arrange for transfer of hard currency.

Commercial invoices reflect the actual sale and demand payment for the goods or services, whereas pro forma invoices serve as estimates or bids and give potential customers a general idea of projected prices.

A proforma invoice is simply a quote prepared by the exporter to resemble a commercial invoice. An international sale often begins with a letter of inquiry from a potential buyer expressing interest in one or more of your products, outlining the terms of their interest and asking for an informal or formal quote.

How to create a Proforma Invoice online with our Proforma Invoice MakerStep 1: Enter Details. Add your company name and contact details, including the address in your proforma invoice.Step 2: Mention Products and Charges.Step 3: Preview and Share/Download.

How to Use a ProForma InvoiceCalculate Goods to be Sent. Review the order in detail and calculate the total preliminary costs.Describe Each Preliminary Charge. Complete the invoice by filling out these preliminary quantities and costs.Submit Invoice.Ship the Goods.