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A pro forma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. The invoice will typically describe the purchased items and other important information, such as the shipping weight and transport charges.

The purpose of a proforma invoice is to show how much goods or services will cost to help the customer decide if they want to go ahead with the purchase.

As a proforma invoice is not a legally binding document, or the official invoice used for accounting, they do not need to be cancelled.

Like a regular invoice, proforma invoices should include contact details, a date of issue, a description of the goods or services provided, the total amount due, and any VAT. They might also include payment details or terms and conditions such as which methods of payment you accept and when payment is expected.

Proforma applies to invoices that are not yet completed which means that the invoices do not have an invoice number that is needed for every legal invoice. Unlike an invoice, a proforma invoice is an estimate or a quote that outlines the goods and services that a seller commits to selling.

The proforma invoice is used to create a sale, not to generate payment for a sale (the commercial invoice is used for payment purposes).Once the final proforma invoice is accepted by the buyer, it should be signed by the authorized buyer/importer and returned to the exporter.

According to form; as a matter of form; for the sake of form. Commerce. provided in advance of shipment and merely showing the description and quantity of goods shipped without terms of payment: a pro forma invoice.a pro forma document.